final_ISPAD2013 Sponsorship Prospectus
39 th Annual Conference International Society for Pediatric and Adolescent Diabetes
ISPAD 2013
Sponsorship Prospectus
October 16th–19th, 2013 Gothenburg, Sweden
Global challenges for integrated Pediatric Diabetes Care
http://2013.ispad.org
Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Table of Contents
2 Table of Contents
3 Welcome Message
4 Key Facts & Contacts
5 – 6 Conference Introduction
7 Scientific Program
8 – 9 Hotels in Gothenburg
10 – 11 Destination
12 – 13 Program Structure
14 Floor Plan
15 Participating in ISPAD 2013
16 Benefits ISPAD2013
17 – 23 Sponsorship Opportunities
24 Exhibition
25 Exhibition Plan
26 Sponsorship Booking Form
27 Dates to Remember
28 – 33 Terms & Conditions
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Welcome Message
Welcome Message from the Conference Presidents
Dear Friends and Colleagues,
It is a great pleasure and privilege to invite you to attend the 39th annual meeting of ISPAD, to be held in Gothenburg, Sweden October 16-19, 2013. ISPAD has grown significantly, and we are happy to invite not only pediatric diabetologists but also internists, diabetes nurses, dietitians as well as psychologists, social workers and other involved in the care of pediatric diabetes from all parts of the world. Gothenburg is the second biggest city in Sweden and is situated on the westcoast. There are two international airports and there are direct flights connecting Gothenburg frommore than 50 European cities. The ISPAD scientific meeting is always an exciting, special and memorable annual event. We will have plenary sessions, symposia, oral and poster sessions, and workshops addressing the cutting edge science of pediatric diabetes care. The theme of the 2013 meeting will be “Pediatric Diabetes in a Life-long Perspective”, indicating our ambition to cover important themes from neonatal diabetes to long-term aspects of the disease. As Sweden has a tradition since decades of high quality national registers of diabetes, we will pay attention to the importance of collecting valid data for outcome measurements and benchmarking to further improve the care of our patients. With high scientific level of the program and nice networking opportunities we intend to offer you an exceptional meeting!
Ragnar Hanas | Gun Forsander – Conference Presidents, 39 th Annual Conference ISPAD
On behalf of the Organizing Committee, we look forward to welcoming you to Gothenburg 2013.
Best regards,
Gun Forsander
Ragnar Hanas
Conference President,
Conference President,
39 th Annual Conference ISPAD
39 th Annual Conference ISPAD
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Key Facts & Contacts
Key Facts
Contacts
International Society for Pediatric and Adolescent Diabetes ISPAD Executive Office c/o K.I.T. Group GmbH Association & Conference Management Kurfürstendamm 71 10709 Berlin Germany
Date 16 th – 19 th October 2013
City / Country Gothenburg, Sweden
Venue The Swedish Exhibition & Congress Centre Mässans Gata/Korsvägen
Tel.: +49 30 24 60 3-210 Fax: +49 30 24 60 3-200 E-mail: secretariat@ispad.org www.ispad.org
Conference Presidents Gun Forsander, MD, PhD The Sahlgrenska Academy University of Gothenburg Institute of Clinical Sciences
Conference Secretariat K.I.T. Group GmbH Association & Conference Management
Dept. of Pediatrics The Queen Silvia’s Children’s Hospital Gothenburg, Sweden
Tel.: +49 30 24 60 3-210 Fax: +49 30 24 60 3-200 E-mail: ispad2013@kit-group.org http://2013.ispad.org
Ragnar Hanas, MD, PhD The Sahlgrenska Academy University of Gothenburg Institute of Clinical Sciences
Conference Venue The Swedish Exhibition & Congress Centre
Mässans Gata/Korsvägen 412 94. Gothenburg, Sweden www.svenskamassan.se/en/
Dept. of Pediatrics NU Hospital Group Uddevalla Hospital Uddevalla, Sweden
Exhibition / Satellite Symposia / Sponsorship K.I.T. Group GmbH Sue Peters Phone: +49 30 24 60 3-324 Fax: +49 30 24 60 3-200 E-mail: industry-ispad2013@kit-group.org Registration K.I.T. Group GmbH Phone: +49 30 24 60 3-210 Fax: +49 30 24 60 3-267 E-mail: registration-ispad2013@kit-group.org
Hotel Accommodation K.I.T. Group GmbH Phone: +49 30 24 60 3-210 Fax: +49 30 24 60 3-267 E-mail: hotel-ispad2013@kit-group.org
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Conference Introduction
About ISPAD
Diabetes is increasing globally, the rates of diabetes, both type 1 and type 2, are escalating rapidly around the world at alarming rates. Most of the children and adolescents with diabetes develop type 1 (autoimmune) diabetes but increasing numbers in the developed world present with type 2 (non- autoimmune) diabetes often associated with obesity. The International Society for Pediatric and Adolescent Diabetes (ISPAD) is a professional organization that brings together doctors, nurses, dieticians, psychologists, scientists and other professionals who are driven to improve the well-being of children and families afflicted by diabetes throughout the world. ISPAD accomplishes this by improving understanding of the etiology and epidemiology of diabetes, and providing education to physicians and other health care professionals as to the proper care of children and adolescents with diabetes, as well as developing guidelines for appropriate diabetes care. ISPAD is the only worldwide organization concentrating on all aspects of diabetes in children and adolescents focussing upon the underlying science and quality of care that these young people receive.
ISPAD Steering Committee Stephen Greene
President
Lynda K. Fisher
Past President
Carine de Beaufort Kenneth J. Robertson
Secretary General
Treasurer
Henk J. Veeze
Treasurer-Elect
Find more information about ISPAD please go to
www.ispad.org
ISPAD membership has grown by over 30% in the past two years, increasing the number of members to over 1305.
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Conference Introduction
ISPAD 2012 Conference Facts Participants by Continent
55%
22%
8%
8%
3%
3%
ISPAD 2012 Statistics
Delegates Top 10 Countries
2012 Turkey
2008 2009 2010 2011 2012
121
Participants:
700 1100 900 1050 1345
United Kingdom
94 80 67 67 53 53 40 40 40
USA
Exhibition Space: Satellite Symposia/ Workshops:
248 237 210 220 210
Netherlands
France Sweden Greece Australia
8
12
8
11
9
Orals:
n/a 48 48 56 71
Posters:
113 248 205 294 316
Poland
Germany
Full Country List Delegates from 88 countries took part in the 38th Annual Meeting of ISPAD. The table below shows the development over the last 4 years.
Conference Year
Number of Countries
2012 ( Istanbul) 2011 ( Miami)
88 76 70 69
2010 ( Buenos Aires)
2009 ( Ljubljana)
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Scientific Programm
Global challenges
for integrated
Pediatric Diabetes Care
Scientific Program Over four days, ISPAD 2013 will feature the latest results and insights from diabetes research, with an emphasis on the life- long perspective.
Scientific Commitee • Mette Axelsen, Gothenburg, Sweden • Peter Bang, Linköping, Sweden • Annelie Carlsson, Lund, Sweden • Knut Dahl-Jørgensen, Oslo, Norway • Gun Forsander, Gothenburg, Sweden • Marit Graue, Bergen, Norway • Stephen Greene, Dundee, Scotland • Marie Hallman, Gothenburg, Sweden • Ragnar Hanas, Uddevalla, Sweden • Lena Hanberger, Linköping, Sweden • Mikael Knip, Helsinki, Finland • Helena Larsson, Malmö, Sweden • Ake Lernmark, Lund, Sweden • Johnny Ludvigsson, Linköping, Sweden • Claude Marcus, Stockholm, Sweden • Svante Norgren, Stockholm, Sweden • Eva Örtqvist, Stockholm, Sweden • Birthe Olsen, Copenhagen, Denmark • Gunnel Viklund, Stockholm, Sweden
Topics • Prevention of diabetes • Diabetes and pregnancy • Pancreas dysfunction in the neonate • Diabetes in pre-school children • Brain function in hyper- and hypoglycemia • Insulin treatment at onset of diabetes • Dealing with diabetes in teenagers • Person-centered care in diabetes • Pedagogics in diabetes education • Gender-specific issues in diabetes • Type 2 diabetes • Diabetes in developing countries • Diabetes registries • Auto-immunity in diabetes • Emerging therapies for beta cell replacement • Artificial Pancreas • Islet functions • Pancreas cross-talk with other organs • Transition to adult care • Long-term diabetes outcome
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Hotels in Gothenburg
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Hotels in Gothenburg
A selection of Hotels and Rates:
Hotel
Single Room
Double Room
Double Room for Single use
1 Clarion Post - 4
EUR 180,00
EUR 190,00
2 Flora - 4
EUR 180,00
EUR 190,00
EUR 200,00
3 Gothia Towers (HQHotel) - 4
EUR 160,00
EUR 182,50
4 Liseberg Heden - 4
EUR 125,00
EUR 143,00
EUR 156,00
5 Quality Panorama - 4
EUR 135,00
EUR 145,00
EUR 156,00
6 Scandic Opalen - 4
EUR 169,00
EUR 169,00
EUR 179,00
7 Lorensberg - 3
EUR 123,00
EUR 151,00
EUR 168,00
8 Poseidon - 3
EUR 130,00
EUR 140,00
EUR 150,00
9 Spar Garda - 3
EUR 121,00
EUR 121,00
EUR 167,00
10 Spar Majona - 3
EUR 121,00
EUR 121,00
EUR 167,00
All rates are including breakfast and 12% VAT. Please do not hesitate to contact our Conference Accommodation Department at hotel-ispad2013@kit-group.org for any further questions.
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Destination
Getting to Gothenburg
Welcome to Gothenburg
The friendliest city in Sweden! Gothenburg‘s location in the heart of a region that has the highest population density and strongest industry in Sweden makes the city an ideal choice for exhibitions, conferences and other events. Gothenburg has so many factors that make it an enjoyable place to be. The city is big enough and small enough at the same time. Swedes have voted Gothenburg as the friendliest city in Sweden. And a growing number of international visitors fully agree with them.
With two international airports Gothenburg have range connections with destinations around the world. Both Gothenburg Landvetter Airport and Gothenburg City Airport is conveniently located close to the center. Airport buses operate both airports and the trip takes about 20-30 minutes.
Gothenburg
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Destination
Conference Center
A world-class meeting place in the heart of the city! http://www.svenskamassan.se/en/
Getting there The Swedish Exhibition & Congress Centre‘s unique location in the city makes it easy and convenient to visit us. From the Central Station Take a number 2 or 4 tram from Drottningtorget. You can also take a number 5 tram from Brunnsparken. The trams stop at Korsvägen opposite the Swedish Exhibition & Congress Centre and Gothia Towers. From Landvetter Airport The airport bus stops at Korsvägen opposite the Swedish Exhibition & Congress Centre. From Gothenburg City Airport (Säve Airport) The airport bus stops at Nils Ericssonsplatsen/Central Station. You can take a tram from there, as described above.
By car On arriving inGothenburg,turn off at the„Mässan Scandinavium Liseberg“ sign. Park in the multi-storey car park at Focus shopping centre, next to the Swedish Exhibition & Congress Centre. There is a foot bridge from here to the Swedish Exhibition & Congress Centre. E6 motorway, southbound from Stockholm/Oslo or northbound fromMalmö. E20 motorway, southbound from Stockholm/Oslo or
northbound fromMalmö. Highway 40 from Borås. Highway 45 from Karlstad.
Gamla Ullevi Stadium
Ullevi Stadium
Entrance 8 — Congress Hall — Mässans Gata 8
Footbridge to The Swedish Exhibition & Congress Centre
Bergakungen Cinema
Liseberg Train Station
Entrance 1
Scandinavium Multi Arena
The Swedish Exhibition & Congress Centre
Restaurant Incontro
Liseberg Amusement Park
Göteborg City Theatre
Göteborg Concert Hall
Entrance 4 —
Göteborg Museum of Art
Göteborg Art Hall
Gothia towers — Mässans Gata 24
Entrance 2 Expo Hall — Taxi Stand Goods Reception — Mässans Gata 6
Universeum Sweden’s National Discovery Centre
Entrance 5 —
Main Office for The Swedish Exhibition & Congress Centre Press Centre — Mässans Gata 20
Museum of World Culture
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Program Structure (Preliminary)
Wednesday, October 16
Thursday, October 17
07.00
07.00
07.15
07.15
07.30
07.30
Satellite Symposium
07.45
07.45
08.00
08.00
08.15
08.15
08.30
08.30
Satellite Symposium
08.45
08.45
09.00
09.00
Plenary Session II Therapies for beta cell replacement on the horizon
09.15
09.15
09.30
09.30
Coffee Break
09.45
09.45
10.00
10.00
Presidents Welcome Opening Lecture
10.15
10.15
Coffee Break
10.30
10.30
10.45
10.45
Oral Session
11.00
11.00
Plenary Session I Prevention of type 1diabetes – is it possible?
11.15
11.15
11.30
11.30
IV
V
VI
11.45
11.45
12.00
12.00
Exhibition
12.15
12.15
Exhibition
12.30
12.30
12.45
12.45
Satellite Symposium
Lunch Break
Satellite Symposium
Satellite Symposium
Lunch Break
Satellite Symposium
13.00
13.00
13.15
13.15
13.30
13.30
13.45
13.45
14.00
14.00
Poster Tours
Poster Tours
14.15
14.15
14.30
14.30
14.45
14.45
Symposium
Symposium
15.00
15.00
15.15
15.15
II Insulin in the
V Can Person- Centered Care
III What is the cause of cerebral edema in diabetic ketoacidosis?
VI Most girls will
I Team-work in diabetes
IV New treatments for type 1 diabetes
15.30
15.30
neonate and infant - not enough or too much? ESPE/ISPAD
become mothers – issues in different types of diabetes?
15.45
15.45
improve metabolic control and quality of life?
16.00
16.00
16.15
16.15
Coffee Break
Coffee Break
16.30
16.30
16.45
16.45
Oral Session
Satellite Symposium
17.00
17.00
17.15
17.15
17.30
17.30
I
II
III
17.45
17.45
18.00
18.00
Pediatric Diabetes Editorial Board Meeting
18.15
18.15
Science School Alumni Meeting
18.30
18.30
18.45
18.45
Opening Ceremony
19.00
19.00
19.15
19.15
19.30
19.30
19.45
19.45
Opening Reception
20.00
20.00
20.15
20.15
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Program Structure (Preliminary)
Friday, October 18
Saturday, October 19
07.00
07.00
07.15
07.15
07.30
07.30
Satellite Symposium
07.45
07.45
08.00
08.00
08.15
08.15
Plenary Session IV Long-term diabetes complications
08.30
08.30
08.45
08.45
09.00
09.00
Plenary Session III The Scylla and Charybdis of brain function; between hyper- and hypoglycemia
09.15
09.15
09.30
09.30
Coffee Break
09.45
09.45
10.00
10.00
Symposium
10.15
10.15
Coffee Break
10.30
10.30
X Clinical outcomes from population- based diabetes registries
XI Successful initiatives in emerging countries: GPED Symposium
XII Type 2 diabetes, twice as bad?
10.45
10.45
Oral Session
11.00
11.00
Exhibition
11.15
11.15
11.30
11.30
VII
VIII
IX
Coffee Break
11.45
11.45
12.00
12.00
Exhibition
12.15
12.15
Plenary Session V Artificial pancreas projects; how far away is the closed loop? JDRF Symposium
12.30
12.30
12.45
12.45
Satellite Symposium
Lunch Break
Satellite Symposium
13.00
13.00
13.15
13.15
13.30
13.30
Closing Ceremony
13.45
13.45
14.00
14.00
Poster Tours
Farewell Lunch
14.15
14.15
14.30
14.30
14.45
14.45
Symposium
15.00
15.00
15.15
15.15
VII Nutrition and carbohydrate counting: what should be included?
VIII Pancreas cross- talks with other organs
15.30
15.30
IX VIDIS symposium
15.45
15.45
16.00
16.00
16.15
16.15
16.30
16.30
16.45
16.45
17.00
17.00
ISPAD Annual General Meeting
17.15
17.15
17.30
17.30
17.45
17.45
18.00
18.00
18.15
18.15
18.30
18.30
18.45
18.45
19.00
19.00
Please kindly note that this preliminary program schedule is subject to change!
19.15
19.15
19.30
19.30
19.45
19.45
ISPAD Recognition Dinner
20.00
20.00
20.15
20.15
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Floor Plan
Session Room
Registration Area
Poster Area
Exhibition/ Coffee Break
Conference Center Reception/Information
Meeting Rooms
Session Room
Speaker Center
Cloakroom
Session Room
Entrance
Entrance
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Participating in ISPAD 2013
Industry involvement is a key element for the success of ISPAD 2013. The occasion offers companies the opportunity to become Sponsors of the 39th Annual Conference, enabling them to raise the recognition of their company while promoting endeavors. Following, various Sponsorship Options are listed, fromwhich Sponsors may select different elements up to the amount of their financial support. Sponsors can support an element individually or – where possible, acceptable to all and appropriate – in combination with another Sponsor. environment, dedicated to the exchange of the latest scientific research, educational training and commercial intelligence in the fields of Pediatric and Adolescent Diabetes. Presence at the Conference is an invaluable opportunity to introduce the audience to new developments and products. Sponsorship gives you an excellent opportunity to promote your name, to support your brands and to maintain a high profile among health professionals. Sponsorship Categories You will be given a Sponsorship Category status depending on the total amount of your Sponsorship contribution. The total contribution may consist of a licence fee as well as Sponsored Items such as advertisements, Satellite Symposia, Sponsorship Items and Exhibition Space. You will benefit from outstanding advantages linked to your Sponsorship Category. Why should you sponsor ISPAD 2013? The ISPAD 2013 Annual Conference provides an exceptional
Status will be Allocated as Follows:
Category
Minimum Contribution (excl. VAT)
Deadline for Application
Platinum Sponsor
70.000 EUR
11 January 2013
Gold Sponsor
45.000 EUR
21 January 2013
Silver Sponsor
25.000 EUR
31 January 2013
General Sponsor
no minimum amount
Please note: Until the deadline, priority is given depending on Sponsorship Category and on a first-come, first-served” basis within the category! After the deadline, priority can be provided on availability only. For Exhibition Space assignment all Sponsors will be treated with priority.
All prices are net prices and will be subject to VAT.
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Benefits ISPAD 2013
Sponsorship Benefits
Benefits will be allocated to sponsors based on the following table:
PLATINUM SPONSOR
GOLD SPONSOR
SILVER SPONSOR
GENERAL SPONSOR
BENEFIT
Priority choice: date/slot for Satellite Symposium
1 st
2 nd
3 rd
1 st
2 nd
3 rd
Priority choice: exhibition space booking
1 st
2 nd
3 rd
Priority choice: sponsorship items
Number of Satellite Sympsoium Posters to be displayed in the conference center
3
2
1
Conference Bag Insert
Web link from your company’s website to the conference website
Logo projection in the plenary room during breaks
Use of the ISPAD 2013 logo in print and on web
Acknowledgement to the sponsors at the Opening Ceremony
Sponsor’s logo on Conference Website and in Final Program
Exhibitor’s list and short company description in the final program
Additional Delegate Registration „ Science Only“
3
2
1
2
1
Invitation to Speaker‘s Dinner
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Sponsorship Opportunties
1. Satellite Symposium Organizing a Satellite Symposium is a great opportunity to set your topic within the Conference or to link existing sessions to your company name. All Satellite Symposia are organized by the Sponsor. The Sponsor is free in presenting a conference related topic and program which will be scheduled in close consultation with the Conference Organizer and the Scientific Committee. Once the program of the Satellite Symposium has been approved, it can not be modified.
All Satellite Symposia slots are offered for 60 minutes unless otherwise stated.
Satellite Symposium Type:
Exclusive Satellite Symposium Wednesday, October 16th 2013 8:00 – 09:30 a.m. (90 min)
Date: Time:
Price: 25.000 EUR No other Satellite Symposium running parallel.
Satellite Symposium Type:
Exclusive or Parallel Symposium Thursday, October 17th, 2013 Friday, October 18th, 2013
Date:
Time:
7:30 – 8:30 (60 minutes)
Price:
25.000 EUR (Exclusive) 18.000 EUR (maximum two parallel)
Satellite Symposium Type: Parallel Symposium Date:
Thursday, October 17th, 2013 Friday, October 18th, 2013 12:30 – 13:30 (60 minutes)
Time:
Price:
20.000 EUR (maximum two parallel)
Satellite Symposium Type:
Exclusive or Parallel Symposium Thursday, October 11th 2013
Date: Time:
16:45 – 17:45 (60 minutes)
Price:
25.000 EUR (Exclusive) 18.000 EUR (maximum two parallel)
Lead Capture Service will be available for all Satellite Symposium. Details will be published with the Sponsorship and Exhibition Guide in April 2013. For information beforehand, please do not hesitate to contact Sue Peters.
All prices are net prices and will be subject to VAT.
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Sponsorship Opportunties
Allocation of Slots and Rooms Allocations will start after the deadline for Silver Sponsorship Application 31 January 2013 Satellite Program The session program, including title, topics and lectures, must be submitted to the ISPAD Secretariat for approval. The goal is to ensure that the program is not too product oriented and that there is no overlapping of topics between various Symposia. Once the program of a Symposium is approved, it cannot be modified (except with approval from the Conference Secretariat). The organizers reserve the right to change the date and time of the Symposia. Symposium Poster Sponsors may present a certain number of posters to announce their satellite depending on their Sponsorship Level ( see benefit overview in the previous section) on the day their session takes place. It is the responsibility of the Sponsor to produce posters and organize easels or similar. Poster layout and placement must be agreed upon by the Conference Secretariat (see Terms & Conditions for details). Registration & Speakers’ Travel Arrangements All speakers, as well as all participants and invited guests who wish to attend the sessions, must be registered as active participants. The Sponsor is also responsible for the paying the registration fee and travel arrangements of invited speakers and chairpersons who have specifically been invited to participate in the sponsor’s Session. If the speaker has also been invited to the Annual Conference the same responsibility applies to the Sponsor (payment of registration fee and travel costs). If the hotel room for the speaker has been booked through the Conference Organizer, two room nights will be charged to the Sponsors. Rooms & Services for Satellite Symposia All rooms will be provided with: • Room rent / Set-up Theater Style • Lectern with microphone and presentation computer • Chairperson’s desk with two fixed microphones • Two fixed microphones for audience • front projection screen • Room attendant • Use of Speakers‘ Center • Publication in official schedule • Posters may be displayed throughout the Conference Center depending on Sponsorship Level • Sponsor may publish their own program, abstracts and Proceedings A technician will be available during your symposium.
Speaker´s Presentations To avoid unexpected technical problems, sponsors are requested to make sure their speakers use the Speakers‘ Center to upload their presentation, as the lectern computer provided is not accessible directly. This should be done at least 180 min prior to the start of the session. Detailed instructions such as Speakers‘ Center opening hours will be provided at a later stage. We do not advise speakers to use their own laptops, if speakers wish to use their own laptops, it is the responsibility of the sponsor organizing the session. Hospitality Suites and Meeting Rooms are available upon availability and on request. Sponsors organizing an event for 25 or more participants, before, during or after the ISPAD Annual Meeting, must first seek approval from the ISPAD Secretariat. The Sponsor may request to hold an event, however the event must not occur parallel to the official Conference Program or other social / cultural events. Hospitality Suites Hospitality Suites can be booked as private rooms for potential clients or business & scientific contacts to socialize, view sample products, etc. Hospitality Suites can be booked at least for one day and can be furnished and decorated individually. 2. Meeting Facilities
Prices and availability upon request.
Meeting Rooms There are possibilities in the Conference Center for half-day or full-day meetings with the room set-up in U-shape, theatre or boardroom layouts.
Prices and availability upon request.
All prices are net prices and will be subject to VAT.
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October 16th – 19th, 2013 | Gothenburg, Sweden
Sponsorship Opportunties
3. Conference Materials All prices and amounts have been calculated on the basis of 1.300 expected participants unless otherwise stated. If these numbers should rise, then higher costs or a higher number of pieces will be necessary from the Sponsor. Delivery information for items that must be provided by the Sponsor will be provided by the Conference Secretariat in due time.
Conference Bags Pieces: 1.300 Price:
4.000 EUR (plus production costs)
All participants will receive a Conference Bag. The bag can feature your company’s name and logo (in addition to the Conference Logo and title and not larger). Design must be submitted to the ISPAD Conference Secretariat for approval. Production and delivery to the Conference Center is to be arranged through the Sponsor. Please contact us if you would like us to make you an offer for production and delivery.
Notepads & Pens Pieces: 1.300 Price: 3.000 EUR
Sponsor’s Logo on the Notepads and Pens Notepads and Pens will be included in every Conference Bag.
Design must be submitted to the Conference Secretariat for approval. All material must be provided and delivered directly by the Sponsor. Delivery details will provided at a later date.
Concerence Bag Inserts Pieces: 1.300 Price: 2.000 EUR
Insert a leaflet, invitation to your Session/Exhibition Booth or information brochure into all Conference Bags.
Layout must be submitted to the Conference Secretariat for approval. Material must be provided and delivered directly by the Sponsor. Delivery details will be provided at a later stage.
All prices are net prices and will be subject to VAT.
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Sponsorship Opportunties
Participant Badge Lanyards
Certificate of Attendance Pieces: 1.300 Price: 5.000 EUR
Pieces:
1.500
Each participant can receive the Certificate of Attendance which will be produced by the Conference Secretariat.
Price:
8.000 EUR
Lanyard design must be submitted to the Conference Secretariat for approval.
The Certificate can be handed out at the Sponsor’s booth assuring extra exhibitor flow to your booth.
Sponsor’s name and Logo will be placed on the Certificate.
Lanyards must be provided and delivered directly by the Sponsor to the Convention Center. Delivery details will be provided at a later stage.
A voucher with the Sponsor‘s name (no logo) will be provided by the Secretariat on the registration material.
Participant Name Badges Pieces: 1,500 Price: 6.000 EUR
Abstract CD-ROM Pieces: 1.300 Price: 11.500 EUR
Sponsors Logo printed on badge.
The Abstract CD-ROM including all accepted abstracts of ISPAD 2013 will be used as a long-term reference for all participants. The CD can be collected at your Exhibition Booth, providing you with extra visitor flow. A voucher with your company name (no logo) will be provided by the Secretariat on the registration material. The design of the CD case will be determined by the Sponsor in accordance with the branding scheme of the ISPAD 2013 Annual Meeting.
Name Badges will be assigned to every delegate.
Delegate name badges will be produced by the organizer.
Abstract CD-ROMS will be produced by the Organizer and delivered to the Conference Center.
All prices are net prices and will be subject to VAT.
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October 16th – 19th, 2013 | Gothenburg, Sweden
Sponsorship Opportunties
4. Conference Services
Speakers‘ Center and Lounge Price: 4.000 EUR
REACT Mobile ( Conference APP)
All Speakers must report to the Speaker’s Center to hand in their presentations where they can also edit and update their presentations.
The conference smart phone application is an interactive version of the Final Program giving the delegate related information of the ISPAD 2013 Conference at the tip of their finger: • Room rent / Set-up Theater Style • Registration Barcode for badge printing • Conference Program • Personal Conference Planer • List of Exhibitors • Social Media (Facebook/Twitter) • Other important links • Highlights and important information
Further, there will be a refreshment area for speakers to enjoy and seating areas for networking and relaxation.
• Sponsor’s Logo will be placed on Speaker’s Center signage • Sponsor’s Logo may be used for screensaver and desktop design • Sponsor may provide mouse pads
Mouse pads must be provided and delivered directly by the Sponsor.
Wi-Fi and Internet Area in Exhibition Price: 9.500 EUR
Contact us for the various marketing opportunities within and round the conference or becoming an exclusive sponsor!
An Internet Area for the use of from participants, including three PCs and a printer, will be placed in the Exhibition Area.
Prices and availability upon request.
• Sponsor’s Logo will appear on Internet Corner signage • Sponsor’s Logo may be used for screensaver and desktop design • Sponsor may provide mouse pads
Conference Website Price: 4.000 EUR
The Conference Website, http://2013.ispad.org , will be the first contact point for most participants, providing comprehensive information on all Conference matters. The Sponsor Logo will be displayed on every page.
Mouse pads must be provided and delivered directly by the Sponsor.
WiFi will be available to all participants in the exhibition area only where we will have seating areas. Further, will add table for participants to plus in their electronical devices while using the service of WiFi. • Have your webpage be the start page of Wi-Fi.
All prices are net prices and will be subject to VAT.
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Sponsorship Opportunties
Hotel Room Drop Price: On request
Lunch / Coffee Break Promote a healthy life style!
Hotel RoomDrops can be organized for delegates staying in the top five conference hotels booked through K.I.T. Group. • Place an invitation to your session / exhibition booth or information brochure on the hotel room door or in the hotel room of the ISPAD participants Layout must be submitted to the Conference Secretariat for Approval and all material must be produced and delivered to Gothen- burg by the sponsor.
During the morning and afternoon breaks at least coffee & tea will be served to all delegates and during lunch break snack bags will be handed out. Support us in our goal to serve healthy food and beverages and to keep these refreshments included for all delegates. Contact Sue Peters about the possibilities of promotion – such as branding the catering stations or adding stickers to the lunch bags and be associated with a vigorous lifestyle to all ISPAD 2013 participants!
Poster Exhibition & Directional Signage
Your Logo
Price: 8.500 EUR The Poster Exhibition is the heart of the scientific discussion, every year the number of posters is growing, proving the interest and importance. Use the chance to present your company: • Sponsor’s logo will appear on the Poster Exhibition Signage • The Sponsor’s Logo on each directional sign throughout the Conference Center.
Additional delivery charges from the hotel will apply. Prices and availability upon request.
5. Communications
E-Mail Blast Price:
Hotel Services Desk If you wish to have a hotel service desk at the hotels offered by K.I.T. Group in this manual, please contact Sue Peters for further information and conditions.
2.000 EUR
Have an individual announcement for your session, Exhibition, Booth or other information sent out to all registered participants before or after the meeting.
• Sponsor’s personal message to all participants.
E-mail will be sent out by the Conference Secretariat. Sponsor must provide e-mail design, texts, pictures etc. in HTML format two weeks prior to the date the E-mail Blast is due to be sent out.
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Sponsorship Opportunties
6. Advertisements in Conference Materials
Publications The Second Announcement and Call for Abstracts will be a printed brochure intended to inform interested health professionals about the Conference. It will be mailed to a wide range of people (wide circulation) working in the field. The Final Programwill be the comprehensive guide to the Conference for all participants. The Abstract Book, published as a supplement to Pediatric Diabetes, contains all abstracts and is the long-term reference and documentation. The Final Program and the Abstract Book will be inserted in all participant’s Conference Bags.
All printed matters will be available for download on the Conference Website.
Second Announcement & Call for Abstracts Outside back cover 3.500 EUR Publication March 2013
39 th Annual Conference International Society for Pediatric and Adolescent Diabetes
Deadline for file submission: February 2013
Final Program Outside back cover Inside front cover Inside back cover
5.500 EUR 4.500 EUR 3.500 EUR 3.000 EUR
Full page inside
Bookmark
upon request
ISPAD 2013
Deadline for file submission: 19. August, 2013
Final Program
Abstract Book Outside back cover Inside front cover Inside back cover
October 16th–19th, 2013 Gothenburg, Sweden
4.200 EUR 2.100 EUR 2.100 EUR
Global challenges for integrated Pediatric Diabetes Care
Full page inside 1.400 EUR Deadline for file submission: 1. August, 2013
http://2013.ispad.org
http://2013.ispad.org
All prices are net prices and will be subject to VAT.
Global challenges for integrated Pediatric Diabetes Care
http://2013.ispad.org
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October 16th–19th, 2013 Gothenburg, Sweden
Final Program
Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Exhibition
Coffee breaks, seating areas, Wi-Fi, Intenet Area and Lunch Snacks will all be located within the exhibition area.
Exibitior Registration Free Exhibitor Badges (Industry Representatives) are provided to Exhibitors based on the amount of square meters purchased:
Free Exhibitor Badges *
Purchased sqm
9 sqm
4 6 8
10 – 15 sqm 16 – 30 sqm
31 sqm and more
10
All additional exhibitor badges will cost 50€.
* The Exhibitor Badge entitles: • Full access to the Exhibition Area and your company’s own Sponsored Sessions but not the general Scientific Program. • Access to the Opening Ceremony and Welcome Reception. • 1 copy conference bag including final program • Coffee & tea during coffee breaks. • does not include lunch bag
Costs per square meter (net) Early booth space booking 400 EUR Until 15 February 2013
Detailed information will be given with the Technical Manual for Sponsors and Exhibitors.
Standard booth space booking
500 EUR
From 16 February 2013
For further information about Exhibitor and general Conference Registration please contact the Registration Department: registration-ispad2013@kit-group.org
Minimum booth area:
9 square meters
Please ask us for our special rates for publishing houses or start-ups.
Exhibition Time Table
All Exhibitors will be published with company name and short company description in the Final Program.
Tuesday, 15th Oct.
Setup
08:00 - 20:00 09:30 - 17:00 10:00 - 17:00 10:00 - 17:00
Wednesday, 16th Oct. Exhibition
Thursday, 17th Oct. Friday, 18th Oct. Saturday, 19th Oct.
Exhibition Exhibition Exhibition
Booth Assignment Exhibition Space will be assigned on a first-come, first-served basis within the respective Sponsorship Levels, according to the date of the Exhibition Space booking and the date of the receipt of the payment.
09:30 - 14:30 Dismantling 14:30 - 20:00
All prices are net prices and will be subject to VAT.
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Exhibition Plan (Preliminary)
ISPAD 2013
2 x2
4 x3
CashBar
4 x3
4
3
5 x4
5 x4
3 x3
10
3 x3
2
11
5
5 x4
3 x3
9
1
10 x5
10 x5
3 x3
12
10 x4
nce
7
6
8
Reception
H
Pers.ingång ( Fårej blockeras)
ngresshall
nkettsal
Screen
Screen
Screen
Screen
K
Screen
Screen
Screen
Screen
150 walls/300 sides 1x2,5m portrait style
BP
Utbyggn. 2,8 m högt
BP
Dessa dörrar är vanligtvis inteöppna!
Scen
BP
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Sponsorship Booking Form
Please fill in electronically, print and sign.
Company Name
Address
Postal Code City Country
Phone Fax
Contact Person
Please select one of the options below:
O Exhibition Space
Booth Size in m² Preferred Dimensions
€
Preferred Level: O Platinum Sponsor O Gold Sponsor O Silver Sponsor
Item 1
€
Item 2
€
Item 3
€
Item 4
€
Item 5
€
Total Amount in Euro
€
Please return this form to the ISPAD 2013 Conference Secretariat. Kindly note the General Terms & Conditions at the back of this brochure which apply for all exhibition and sponsorship agreements. Also note that your booking form is binding, but that your requested options must be confirmed by the Conference Secretariat in writing to become effective.
ISPAD 2012 Conference Secretariat c/o K.I.T. Group GmbH Association & Conference Management Kurfürstendamm 71 - 10709 Berlin - Germany Fax. +49 30 24603200 Email: industry-ispad2013@kit-group.org
Date, Place Signature
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http://2013.ispad.org
October 16th – 19th, 2013 | Gothenburg, Sweden
Dates to Remember
December 2012
Publication Sponsoring Manual
11 January 2013
Platinum Sponsor Application Deadline
21 January 2013
Gold Sponsor Application Deadline
31 January 2013
Silver Sponsor Application Deadline
15 March 2013 Standard fee for exhibition space booking applies after this date March 2013 File Submission for Advertisement February 2013
Early Exhibition Space Booking Deadline
Publication of the 2nd Announcement
5 March 2013
Start of Delegate Registration
5 March 2013
Start of Abstract Submission
April 2013
Circulation of the Sponsorship and Exhibition Guide
28 May 2013
Abstract Submission Deadline
28 May 2013 Late Registration fee applies after this date
Deadline for Early Delegate Registration
19 August 2013
File Submission for Advertisement in Final Program
June 2013
Hotel Booking (best before)
Deadline for Standard Deadline for Standard Registration 3 September 2013
16 – 19 October 2013
Conference Dates
http://2013.ispad.org
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Sponsorship Prospectus | International Society for Pediatric and Adolescent Diabetes
Terms & Conditions
§ 1 Validity of the Terms & Conditions
§ 2 Booking Application
1. Application Process Applications for exhibition and/or sponsorship items should be ordered by filling out the sponsorship form in this prospectus which is binding. The conference secretariat will then send the sponsor an agreement to be signed by both parties. 2. Confirmation of Booking a. The organisers are to reconfirm the booking and issue an invoice/ confirmation within six (6) weeks after the application has been re- ceived. The organisers will endeavor to match the contractor’s request wherever possible, however, cannot guarantee that the contractor’s selected options will be met. b. Should the confirmation differ from the contractor’s request, the contractor will be notified by the organisers with any needed chan- ges. At that point the contractor has ten (10) working days to object, except for the exhibition space location (see §4.4). If no such objection is registered within the allotted time, the booking is considered con- firmed with the changes. c. The organisers are empowered with the right to accept or reject any application. a. The organisers may from time to time add to or vary the foregoing rules and regulations and do anything at their sole discretion they deem desirable for the proper conduct of the conference, provided that such amendments or additions do not operate to diminish the rights reserved to the contractor under this booking and shall not operate to increase the liabilities of the organisers. b. In the event of disagreement regarding behavior, construction, procedures, contents etc. the matters should be handled in mutual agreement between the organizer and the contractor. c. The organisers retain the right to change the conference venue wi- thout prior notification including if they deem it to be in the interest of the conference, or for reasons beyond their control. d. The contractor should refer to the organizers to ensure they are in compliance with all local laws and regulations enforced by the city of the event, the conference venue, and suppliers. e. Contractors showcasing pharmaceutical (or pharma-dependent) products are advised to consult the advice of the Codes of Practice for the Promotion of Medicines presented by The European Federation of Pharmaceutical Industries & Associations and International (Inter- national Federation of Pharmaceutical Manufacturers Associations) bodies. Each of these codes is available online. f. In all cases, contractors are responsible for ensuring that their promotion during the conference is legally and ethically acceptable in the country of performance. g. The organisers reserve the sole right to decide who will be admit- § 3 General Principles
All services provided by the organisers will solely be carried out in discretion of these Terms & Conditions. The Terms & Conditions therefore also apply to future bookings within the conference; even though they have not explicitly been named again. At the latest, the contractor confirms and accepts these Terms & Conditions upon the rendering of services by the organisers. Contractor’s acknowledge- ments referring to his/her own terms and conditions are hereby rejected and will not be recognized. Definitions a. In these Terms & Conditions the term ‚contractor‘ shall mean any company, partnership, firm, organization or individual to whom sponsorship options have been allocated for the purpose of any of the following; exhibiting, advertising and/or sponsorship, and shall include their employees, suppliers and agents. b. An ‚exhibitor‘ is a contractor that opts for the purchase of exhibiti- on floor space only. c. A ‚sponsor‘ is considered a contractor that opts for at least one additional sponsorship option besides the purchase of exhibition floor space, although the purchase of exhibition floor space is not a condition to become a sponsor. d. The term ‚conference‘ or ‚congress‘ shall mean any conference, exhibition or event run by K.I.T. Group GmbH Association & Con- ference Management, hereafter referred to as K.I.T. Group, and in particular shall mean the event detailed in the Sponsorship Manual or the Exhibition and Sponsorship Ordering System (ESOS®), hereafter referred to as ESOS®. e. The term ‚organisers‘ shall mean K.I.T. Group and its employees. f. The term ‚conference venue‘ shall refer to any exhibition hall, con- ference facility, hotel or other such building, and in particular shall mean the conference venue listed in the sponsorship manual and anywhere within the precincts of such location under the control of the organisers for the purposes and duration of the conference. g. Exhibition and Sponsorship Ordering System (ESOS®) is an online ordering system that brings together exhibitors, sponsors, vendors and conference organisers to one platform. h. The term ‚Exhibition & Sponsorship Manual‘ or ‚Sponsorship Manual‘ or ‚Sponsorship Prospectus‘ shall mean the document announcing all sponsorship opportunities offered within the frame of the conference. i. The term ‚exhibition manual‘ shall mean the document which includes all detailed information pertaining to the realization of the exhibition (i.e. dates, onsite regulations, material order forms etc.)
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