SAFETY4SEA - Conference & Awards Event Guide 2018

SAFETY 4SEA

Conference & Awards Event Guide 2018 events.safety4sea.com

Index

CONFERENCE OUTLINE (Page: 4) PROGRAM & SCHEDULE (Page: 6)

SPEAKING SLOT MODELS (Page: 8) SPONSOR PACKS (Page: 10)

SAFETY4SEA AWARDS (Page: 12) KEY CONTACTS (Page: 18)

ATHENS 02 - 03 OCTOBER 2018

SAFETY 4SEA Conference & Awards

GREEN 4SEA Conference & Awards

SAFETY 4SEA Media Pack 2018

SMART 4SEA Conference & Awards

4x Guides

Fostering Safer Shipping!

smart4sea.com

safety4sea.com

green4sea.com

SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Editorial

SAFETY 4SEA , SMART 4SEA and GREEN 4SEA are deploying a mix of portals, magazines, conferences and awards aiming towards Safer, Smarter and Greener shipping. Our key objective is to provide latest updates by reviewing all available sources worldwide and delivering to our audience what is really notable. We are consistent on our key objective as our focus is on readers taking full advantage of staying up to date 24/7 not wasting time browsing through a sea of helpless information. Now it is the time to plan for the forthcoming calendar year, therefore we have developed four (4) media packs to fully cover all your needs, from digital and print and a guide for each of the three (3) major conference & awards events we are planning to host for 2018 - 2019. We trust you will find this information useful and we look forward hearing from you on any queries or requests for additional information you may have.

Apostolos Belokas Founder & Managing Editor, SAFETY 4SEA

abe@sqegroup.com Apostolos Belokas @ApoBelokas

RISK 4SEA & CSR 4SEA Paper Magazines 09/2015

SMART 4SEA Forum 02/2016

SAFETY 4SEA Site and Forum 10/2010

SAFETY 4SEA Paper Magazine 09/2012

GREEN 4SEA Paper Magazine & Portal 09/2014

GREEN 4SEA Forum 04/2012

GREEN 4SEA Awards 04/2016

CAREER 4SEA Forum 12/2015

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SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Select your event

SMART 4SEA Wed 31 January 2018, Athens Smart Shipping Full day [09:00 - 18:00] Ship Operators & Shipping 400 + Delegates 200 + Organisations 12 Countries FREE of Charge, costs to be covered by sponsors YES Previous evening during welcome reception 1. Technological Developments 2. Big Data applications 3. Cyber Security 4. E-Navigation, ECDIS & Autonomous Ships 5. Smart Software 6. Networks Onboard Ships 7. Smart Shipping Financing & Economics

GREEN 4SEA Wed 07 March 2018, Athens Environmental issues Full day [09:00 - 18:00] Ship Operators & Shipping 700 + Delegates 350 + Organisations 20 Countries FREE of Charge, costs to be covered by sponsors YES Previous evening during 3. Air Emissions 4. Fuel Options & Alternatives 5. Energy Efficiency & CBM 6. Ballast Management 7. Environmental & Best Practises 8. Green Economics Max 6 panels 4 speakers each 12 min & Panel Discussion welcome reception 1. Environmental Developments (IMO, EU, US) 2. Sustainable Shipping

Shipping Safety Full day [09:00 - 18:00] Ship Operators & Shipping 600 + Delegates 300 + Organisations 20 Countries FREE of Charge, costs to be covered by sponsors YES Previous evening during welcome reception 1. Safety Perspectives 2. Loss Prevention, Risk management 3. Experience Transfer 4. HR & Training 5. Human Element, STCW & ILO MLC 6. Security& Anti-Piracy 7. S&Q Developments (IMO, EU,US) 8. S&Q Best Practises 9. Safety Economics Max 6 panels 4 speakers each 12 min & Panel Discussion SAFETY 4SEA Wed 03 October 2018, Athens

Event Focus

Duration Audience

Last event Attendance

Delegate Fee/Entrance Awards

Agenda

Panel structure Speaking slot Panel Discussion Welcome Event Farewell Event Live Blogging YouTube

Max 6 panels 4 speakers each 12 min & Panel Discussion

25 min each panel

25 min each panel

25 min each panel Welcome Reception & Award Ceremony Cocktail Reception at the venue YES during event After the event 2010

Cocktail Reception at the venue YES during event After the event 2016 Welcome Reception & Award Ceremony

Cocktail Reception at the venue YES during event After the event 2012 Welcome Reception & Award Ceremony

Inaugural Event

Event Serial # Place

3 rd time Stavros Niarchos Foundation Cultural Center (SNFCC) www.smart4sea.com Wed 31 January 2018

7 th time Stavros Niarchos Foundation Cultural Center (SNFCC)

9 th time

Eugenides Foundation Athens - Greece

www.green4sea.com Wed 07 March 2018

www.safety4sea.com Wed 03 October 2018

Date

Website

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SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Conference Outline

Website:

Scope:

Foster Safety Excellence & Sustainable Shipping

This is a PRO BONO / NON PROFIT event . ALL Attendees will have FREE admission, ALL conference costs shall be covered in full by the sponsors This will be a FULL DAY event (09:00 – 18:00) followed by cocktail reception It will accommodate 4 sessions with a MAX of 24 speaker slots of MAX 12 min each plus a 25 min discussion at the end of each panel

Concept:

Duration:

Target Audience:

Ship Operators staff within SQE, Operations, Technical, Marine Department Estimated attendance : 600 + delegates / 300 + Organisations

Place:

Athens, Hellas, Eugenides Foundation, 387 Syggrou Ave, MAIN AUDITORIUM

Date:

WEDNESDAY 03 OCTOBER 2018

Website:

events.safety4sea.com

Background:

This will be the 9 th Annual SAFETY 4SEA Conference. Details of previous events may be found at

2017 SAFETY 4SEA Conference Website

2017 SAFETY 4SEA Conference Photos

2017 SAFETY 4SEA Video Highlights

SAFETY 4SEA

Click Here

Click Here

Click Here

https://goo.gl/R2y9D3

https://goo.gl/nrPlwk

https://goo.gl/6lM0eh

Why Sponsor SAFETY 4SEA Conference

1. This is a world class event, by far the biggest of its kind globally! 2. Seize a unique opportunity to gain visibility in Greece as besides attending delegates the event gets visibility through our Site, Social Media, magazine and Media Partners 3. Unparallel wide visibility before, during and after the event via Marketing on our SAFETY4SEA LOG (paper magazine), Social Media, www.safety4sea.com and YouTube

Why Speak at the SAFETY 4SEA Conference

1. Address a wide audience (600+ delegates) the majority of which are Ship Operators 2. Take a 12 min speaker slot i.e. enough time focus and present a topic plus a 25 min discussion at the end of each panel 3. Presentation Video to be uploaded in YouTube 4. Presentation transcript to be submitted for verification and posted as an article on the website 5. Gain unique visibility via SAFETY4SEA LOG (paper magazine), Social Media, safety4sea.com article and YouTube video

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750 Delegates

Mgmt

William H. Moore

350 Organisations

25 Countries

20 Speakers

SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Event advertisement via web & e-mail

Market research

SAFETY 4SEA

SAFETY 4SEA pa magazine [incl. pro

Stakeholder survey to develop agenda

E-mail campaigns

MAY 1

JUNE

JULY 2 3 4

AUGUST 2 3 4

1 7

Panel finalization 06 Jul 18

Intention to sponsor & speak 22 Jun 18

Program finalization 20 Jul 18

Call to stakeholders

Program development

Checkout our comprehensive action plan to deliver: Pre Event Activity Planned

Market survey to develop the agenda and collect speaking proposals Site Skin placed at www.safety4sea.com 2-3 months ahead of the event Banners placed in organizer sites and media sponsors in Greece and abroad Mail campaigns to past attendees, and key industry executives (10-40,000 contacts) Extended social media campaigns (including video), aprox 4-6 weeks ahead of the event Banner at the daily mail newsletters, circulated to over 40,000 contacts on a daily basis Full paper magazine advert on the paper magazine of the event to boost event awareness Personal invitations circulated in local market ship Operators to participate to the event Several video posting on social media to promote the event

1 2 3 4 5 6 7 8 9

Event Live bloggi Social 11

10

12

Article of each presentation, edited a Video of the presentation Social Media mentions Extended coverage (6-8 pages) on th each, min to be circulated in Greec 13 14

15

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SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

10pp event coverage at SAFETY 4SEA magazine

Presentations videos at YouTube

SAFETY 4SEA Conference 03 Oct 2018

Welcome reception & Award ceremony 02 Oct 2018

er ram]

Event photos at Flickr

Event press releases

SEPTEMBER 2 3 4 5 6 7 8 9

OCTOBER 2 3 10 11

NOVEMBER 12 13 14

DECEMBER 12 13 14 15

Conference evaluation survey by delegates

Post event report circulated to sponsors

Checkout these key success factors were we excel Catering quality Delegate satisfaction Venue quality & functionality Delegates mix, numbers & interest Presentations tuned for the audience Networking & socializing opportunities Panel discussion & audience participation Memorability of the event after 6 months Media buzz before, during & after the event Overall event organisation & administration

Exposure at the day of the event g available at the home page of www.safety4sea.com edia mentions to complement live blogging

Post Event Activity Planned d submitted for review to be posted on website and circulated via daily mail o be posted on YouTube, on website and circulated via daily mail n quotations and posting of articles and video presentations next edition of the paper magazine of the dedicated event (10,000 copies & abroad and possible major events as communicated in advance)

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SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Slot Allocation Plan

Speaking Slot Model

Marketing Exposure

Conference or Lead Sponsorship

SAFETY 4SEA

World Class Event

Expert Speaker

Expertise

Organiser

Delegates

Sponsors

Sponsors

Speakers

Feedback

Organiser’s Slot Allocation Policy

The event is expected to attract more than 750 + delegates providing FREE attendance; therefore ALL expenses have to be covered by the sponsors. Speaking Slots are divided in two (2) categories: Sponsored Presentation Slots allowing for a 12 min. presentation and Free Presentation Slots [reserved for NGOs, Universities, Supporting organisations and prominent Industry Experts/ Figures] that allow presentation to the benefit of program diversity. As organisers are interested in providing a well-rounded, sustainable event Direct Marketing will NOT be allowed during presentation [guidelines will be provided for the presentations to comply with]. Organisers reserve the right to allocate Presentation slots to keynote speakers, industry experts, associations and ship operator’s executives to the best interest of the event agenda.

Tentative INDICATIVE Program

08:00 - 09:00 09:00 - 11:20

Welcome Coffee & Registration

Panel #1 Max of 4 Speakers x 12 min plus 20 - 25 min panel discussion Panel #2 Max of 4 Speakers x 12 min plus 20 - 25 min panel discussion

11:20 - 12:00 12:00 - 14:20

Coffee Break

Panel #3 Max of 4 Speakers x 12 min plus 20 - 25 min panel discussion Panel #4 Max of 4 Speakers x 12 min plus 20 - 25 min panel discussion

14:20 - 15:30 15:30 - 17:50

Lunch Break

Panel #5 Max of 4 Speakers x 12 min plus 20 - 25 min panel discussion Panel #6 Max of 4 Speakers x 12 min plus 20 - 25 min panel discussion

Cocktail Reception

17:50 - 19:00

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2017 SAFETY 4SEA Conference & Awards KPIs

EVENT AT A GLANCE

350 Organisations Represented

20 Speakers

23 Sponsors

25 Countries Represented

750 Event Delegates

ATTENDANCE HISTORY ATTENDANCE BY SECTOR

Senior Executive Level

18%

350

2010 2011 2012 2013 2014 2015 2016 2017

5%

650 550

Manager Level

45%

O u t s i d e S h i p p i n g

42%

S h i p O p e r a t o r s

900 800 1,000

A c a d e m i e s /

U n i v e r s i t i e s

31%

Junior Level

ATTENDANCE BY JOB ROLE

14%

900 750

W i t h i n S h i p p i n g

39%

6%

Other

EVENT ELEMENT RATING

SOCIAL MEDIA INTERACTION

82,177 Twitter - Facebook Impressions

288 Twitter - Facebook Posts

369 Live Blog Posts

3,008 Live Blog Views

93%

Panel

98%

Time

Discussion

Punctuality

Experience 90% Transfer

Presentation 91% Quality

30 YouTube Videos

1,950 YouTube Video Views

Networking 92%

Program 93% Diversity

Website: www.safety4sea.com

Event Dedicated Website: events.safety4sea.com

SAFETY 4SEA Conference & Awards

Conference | Awards

Sponsor & Speaker Benefits

Basic Sponsor

Award Sponsor

Conference Sponsor

Lead Sponsor

Description of Sponsor Benefits

1. Corporate logo and 200 word profile, hyperlinked to sponsor’s website, in the event’s dedicated micro site

2. Name promotion in all e-mails communications (40,000 + recipients) for 4-6 weeks ahead of event

3. Logo/Name promotion on press releases & post event publicity

4. Logo/Name at banner to be displayed on stage set, coffee area and event holding slide during conference and videos on YouTube and DVD

5. Full photographic material of the Conference and the welcome event by professional team

6. Conference DVD incl. video presentations, panel discussions and other event highlights

7. Post Event Report with inside info, attendance KPIs, Speaker & Conference Evaluation Feedback and comments

8. 1x Full page advert at the SAFETY4SEA Log or 2x months banner at SAFETY4SEA portal

9. Distribution of corporate brochures and marketing material (with organiser’s care), on the Tables dedicated for Corporate Literature - (1 stack only - space restricted with NO dedicated space for Banners, laptops etc.)

10. Place 1 - 2 Roll up at the venue (max 1m Wide x max 2m Height)

11. Use of Delegate List (Name, Surname & Organisation ONLY)

12. Sponsor name to be promoted as Award Sponsor priop & after the event, and Sponsor name to be entered in the category trophy

13. Award Trophy delivery to the winner of the sponsored Award category (presentation speech 2 - 4 minutes)

14. Speaking Slot (10 - 12 Min) in line with Organiser’s Guidance

15. Speaker to participate in panel discussion (aprox. 20 - 30 min panel)

16. Speaker photo & bio (200 words) posted on Website promoted during pre / post event marketing

17. Speaker presentation aticle edited / posted on event website and boosted via social media (FB, TW, LI)

18. Speaker presentation video posted at the event website and boosted via social media (FB, TW, LI)

19. Dedicated Spot at the coffee area including a skirted table/ chairs and/ or Roll Up space incl. power supply for Laptop (for marketing purposes)

5,000 €

2,000 €

3,000 €

3,500 €

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SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Sponsor the Live Blogging Sessions 1. Sponsor Name/Logo to be prominently placed above the event live blogging (available at website homepage at the day of the conference, event microsite & dedicated page) 2. Sponsor Name/Logo to be posted during event live blogging before & after each session Sponsorship Fee in Euros (excl. VAT) 1,500 A

Sponsor the Event Lanyards 1. Sponsor to provide the event lanyards for all delegates, using his own preferred artwork Sponsorship Fee in Euros (excl. VAT) 1,000 B

Sponsor the Event Delegate Bags 1. Sponsor to provide the bags for the delegates, using his own preferred artwork Sponsorship Fee in Euros (excl. VAT) 1,500 C

Sponsor Marketing Material to be placed inside the delegate Bags 1. Sponsor to provide his own Marketing material to be inserted at the delegate bags under organizer’s care (limited to one (1) piece only) Sponsorship Fee in Euros (excl. VAT) 2,000 D

Sponsor an Exhibit at the venue 1. Sponsor to provide an exhibit at the venue (weight and size restricted by the venue administration) Sponsorship Fee in Euros (excl. VAT) 2,000 E

Sponsor a Wall Banner 1. Sponsor to provide a visible wall banner (size approx. 4-6 sqm) at the day of the event either at the stairs or next to the entrance of the main auditorium Sponsorship Fee in Euros (excl. VAT) 1,000 F

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SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

SAFETY 4SEA Awards

Foster Safety Excellence & Sustainable Shipping

Scope:

a) Award categories announced by the organisers approx. 5-6 months ahead of the event b) Notification is send to the stakeholders to propose nominations online c) Shortlisting is carried out by the organisers prior initiation of the online voting process d) Voting is initiated online supported by advertisements and e-mail campaigns e) Voting period is approx. 2- 3 months to be completed ahead of the event f) Awards will be announced and handed over at the welcome reception & award ceremony, the evening ahead of the Conference

Concept:

Awards Ceremony:

The awards will be announced and handed over at the welcome & award ceremony to be held at yacht club of Greece at the evening before the conference. Cocktail reception will follow after award ceremony at the same venue.

Piraeus, Hellas, Yacht Club of Greece

Place:

TUESDAY 02 OCTOBER 2018

Date:

events.safety4sea.com

Website:

2017 SAFETY 4SEA Awards Website

2017 SAFETY 4SEA Awards Photos

SAFETY 4SEA

Click Here

Click Here

https://goo.gl/R2y9D3

https://goo.gl/6lM0eh

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Awards Ceremony 2017 SAFETY 4SEA

Tuesday, 03 October 2017, Athens Awards Ceremony

NAUTICAL INSTITUTE - ALERT! SPONSORED BY: UK P&I CLUB

MARLINK SPONSORED BY: INSB CLASS

WISTA SPONSORED BY: AMERICAN P&I CLUB

WALLEM SHIP MANAGEMENT SPONSORED BY: T&T SALVAGE

RINA ACADEMY PHILLIPINES INC. SPONSORED BY: CONSOLIDATED MARINE MANAGEMENT INC .

THOME GROUP SPONSORED BY: MACGREGOR

WARWICK NORMAN

EFTHIMIOS ELIAS MITROPOULOS SPONSORED BY: ABS

SPONSORED BY: ARCADIA SHIP MANAGEMENT

We congratulate all Shortlisted Nominees!

Event dedicated page at safety4sea.com/awards

SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Why Nominate your organization for a SAFETY 4SEA Award

1. A unique opportunity for your organization to get visibility and get an association with the SAFETY4SEA Award scheme, as a shortlisted nominee 2. Participate in the award scheme and have a brand awareness boost in social media and e-mail campaigns for the voting process as supported by SAFETY4SEA 3. Get acknowledgement as a shortlisted nominee during the voting process and the post award period via announcement to the press, social media and print adverts as arranged by the organisers 4. An excellent initiative for networking asking industry stakeholders to support and vote in favor of your nomination and inform them the reasoning behind the nomination of your organization

SAFETY SEA Award Nomination & Winning Process

Award Categories 1. Dry Bulk Operator Award 2. Tanker Award 3. Sustainability Award

Online voting open via www.safety4sea.com supported by e-mail & online campaigns

VOTE

4. Training Award 5. Initiative Award

Shortlisting by Editorial team

6. Technology Award 7. Personality Award 8. Life Time Achievement Award

MAY

JUNE

JULY

AUGUST

Call for Award nominations via website, e-mail & online campaigns

Complet online votin

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SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Why Sponsor a SAFETY 4SEA Award

1. A unique opportunity to get an association with the SAFETY4SEA Award scheme, shortlisted nominees and winners

2. Influential brand awareness, relationship development and networking opportunity

3. Best in class exposure through a wide range of print and digital marketing materials, both pre- and post- ceremony, as well as a number of brand exposures on the night itself 4. Have the opportunity to announce and present the Award Trophy to the winner and associate with the winners

Web banner at SAFETY 4SEA website to congratulate winners

Awards Ceremony during welcome reception at the evening before SAFETY 4SEA Conference

SAFETY 4SEA Conference

SAFETY 4SEA

Full page advert at SAFETY 4SEA magazine to congratulate winners & shortlisted nominees

S A F E T Y 4 S E A

SAFETY 4SEA

Tue 02 Oct 2018

Wed 03 Oct 2018

SEPT.

OCTOBER

NOV.

DEC.

COMPLETE

on of the process

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SAFETY4SEA Conference & Awards

Conference | Awards

Deadlines for Award Nominations & Voting available at

SAFETY 4SEA Awards

www.safety4sea.com

To be awarded to any organization that provided a significant achievement or breakthrough or significant contribution in any aspect of maritime training.

To be awarded to any organization that contributed towards sustainable shipping.

To be awarded to any organization or association that sparked, realised, or significantly contributed in any initiative fostering safer and sustainable shipping.

To be awarded to any individual person that provided industry influence and contributed towards safer shipping.

To be awarded to any individual person that has provided industry leadership and contributed towards safer shipping throughout his/her career.

To be awarded to any organization that provided a significant technological achievement or breakthrough or significant contribution in any aspect of maritime safety activity.

To be awarded to any ship operator of oil or chemical tankers, or gas carriers that demonstrated safety excellence and performance above average in any aspect of maritime activity.

To be awarded to any ship operator of bulk carriers, or general dry cargo vessels that demonstrated safety excellence and performance above average in any aspect of maritime activity.

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How to maximise exposure out of your participation in the SAFETY 4SEA Conference & Awards event

01

02

03

04

Wishlist • • • •

Wishlist • • • •

Communicate your wishlist of expectations to the

Review past event videos & presentations and attendance KPIs to tune for the event.

Study the event guide to prepare on how the event is being delivered (if not participated in the past).

Review internally your objectives for your participation on the event and derive a wishlist.

organisers and seek best available options towards realization.

05

06

07

08

Contribute with an article on the website, in advance of the event to prepare the audience for what you are about to contribute to the event.

Communicate in advance via your social media channels your speaking, participation and/or attendance to the event.

Co-ordinate with the organisers well in advance to send over any marketing material and brochures.

Submit your questions to the organisers or other panelists via the online Qs submission form.

09

10

11

12

Remember that while direct marketing/selling is strictly prohibited during presentation same functions may be performed properly outside the auditorium and during the social functions of the event accordingly.

Ensure that your speaker has studied the speaker instructions to tune his presentation with the audience and the scope of your overall marketing strategy. Ask for rehearsals of the presentation and the panel discussion as necessary.

Inform your local people/ agent of your goals and ask them to invite prospective clients/contacts & interested stakeholders to the event and ask to include them in the social functions of the event.

Participate in the live blogging of the event (available at the home page of safety4sea.com or green4sea.com ) during the day of the event to spread the news around.

13

14

15

16

Presentation

Presentation

Assist organisers in finalizing the article version of the presentation to be posted on website and participate via social media to spread the news around.

Make a different version of the article that has been produced out of the presentation on the event and share via your social media.

Co-ordinate your social media with the organisers social media postings on Twitter, Facebook & LinkedIn to maximize reach and conversion.

Post the video presentation on your social media to boost exposure of the presentation.

SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Media Packs

4x Media Packs

SAFETY 4SEA Media Pack 2018

SMART 4SEA Conference & Awards

GREEN 4SEA Conference & Awards

SAFETY 4SEA Conference & Awards

Key Contacts

Angela Chatzigeorgiou

Apostolos Belokas SAFETY 4SEA / GREEN 4SEA Founder & Managing Editor E-mail: abe@sqegroup.com

Marketing Manager E-mail: ach@sqegroup.com

Dimitrios Psarros

Aggeliki Theodosiou

Sales Manager E-mail: dps@sqegroup.com

Client Service Manager E-mail: ath@sqegroup.com

SAFETY 4SEA & GREEN 4SEA aiming to promote Safer, Smarter & Greener Shipping, including The Leading Maritime Safety & Environmental www.safety4sea.com & www.green4sea.com Portals Four (4) thematic dedicated paper magazines SAFETY 4SEA , GREEN 4SEA , RISK 4SEA & CSR 4SEA published quarterly Three (3) thematic dedicated Conference & Awards events, SAFETY 4SEA , GREEN 4SEA & SMART 4SEA held annually in Athens A weekly and daily newsletter service along with a range of digital services available to subscriber base

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SAFETY 4SEA

Portal | Magazine | Conference | Awards

Conference & Awards

Terms and Conditions (TAC)

1. Attendance Confirmation & Invoicing a) Sponsorship registration is binding once it has been received in writing of any form accepting in full these TAC, Sponsor Guidelines and any other instructions provided by the Organisers. Any sort of reservations should be communicated in writing to the Organisers. b) Invoicing shall be carried out on confir- mation of sponsorship and invoice should be settled within 30 days or 15 days from the event, whatever comes first, free of bank charges. Failure to meet payment deadline may entail loss of the allocated sponsor package and associated speaking slot. c) Cancellations of attendance will be without any cost 45 days ahead of the event, at the cost of 20% of the sponsor- ship for cancellations between 45 to 15 days from the event while cancellations within the last 15 days of the event will have 100% charges on the sponsorship due. 2. Co-ordination of Sponsors & Speakers a) Guidelines to speakers and Guidelines to sponsors shall be communicated well in advance of the event in separate docu- ments that include important provisions on matters concerning successful delivery of the event, expected preparation and performance during the event etc. b) Sponsors are required to co-ordinate with the Organisers and prepare their speakers for the event. c) By participating to the event sponsors and speakers agree to the public posting of their name and logo and the subse- quent distribution of presentations to the public via web and YouTube. d) All marketing material to be circulated throughout the event should comply with all applicable national and International legislation, local customs and practice. Organizers reserve the right to refuse or request removal of any material that may be found offensive of any form or may be regarded unsuitable of any form.

5. Sponsorship Expectations a) Organisers are not responsible in any way to fulfil any Sponsorship expectations beyond those explicitly described in the event guide and common practice. More specifically organisers are NOT respon- sible to co-ordinate any 1-1 meeting or make business introductions to event delegates. b) Organisers accept no liability towards the sponsor for possible low support for an event by other sponsors or delegates, or for the absence of possible key spon- sors or meeting commercial sales and contact targets set by the sponsors. 6. General a) In the event of individual provisions of a Sponsorship Agreement or of these TAC being or becoming partly or as a whole ineffective, this will not affect the effec- tiveness of the remaining conditions. b) Any failure of the Organisers to insist upon strict performance of these TAC shall not be deemed a waiver of any Organiser’s rights or remedies nor be deemed as a waiver of any subsequent default by the Sponsor. c) The place of performance for all obligations resulting from or in connection with the sponsorship agreement is Piraeus, Greece.

e) Sponsors are responsible to deliver any material required at the venue of the event, meeting relevant deadlines as otherwise instructed by the Organisers, at their own expenses. 3. Organiser’s Slot Allocation Policy a) As event is provided for FREE to the delegates ALL expenses are to be covered by the sponsors, therefore spon- sorship is a prerequisite for service and product vendors in line with the event guide. b) As organizers are interested in provid- ing a well-rounded, sustainable event Direct Marketing will NOT be allowed during presentations in line with Speaker guidelines. c) Organisers reserve the right to allocate Presentation slots to keynote speakers, industry experts, associations and ship operator’s executives to the best interest of the event agenda. 4. Program Development a) Organisers reserve the right to finalise the conference program to the best way possible allocating slots to any organisa- tion to their discretion to the best interest of program diversity and fulfillment. b) Organizers reserve the right to alter /change any part of the program/ event for any reason. c) An inability to fulfil the sponsor's desire for a specific speaking slot, does not give the sponsor the right to cancel their boo- king, require a price discount, claim compensation or the like. d) Slot allocations will follow the deadlines announced in the event guide and will follow the principle “first come – first served” to the best interest of the agenda development. e) Organisers reserve the right to allocate any speaking slot elsewhere in case a registered sponsor fails to meet nomina- tion of speaker or other important dead- lines communicated in advance regarding the conference program.

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SAFETY 4SEA A

GREEN 4SEA

SMART 4SEA

A selection of sponsors of our events

SAFETY 4SEA GREEN 4SEA SMART 4SEA

Conference | Awards | Portal | Magazines Conference | Awards Conference | Awards

events.safety4sea.com

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