MELA Meeting Minutes 2019

1. Motion: Instructional added to title, add “Course Design and User Experience” to responsibilities, co-chairs to be Phyllis Johnson and Marie Roberts, Melanie Francis added as member. Buffy Matthews - 2 nd , motion carried (unanimous). a. With changes: Phyllis Johnson (co-chair), Marie Roberts (co- chair), Michele Mitchell, Kim Harris, Jennifer Leimer, Brenda Bridgers, Katherine Puckett, Melanie Francis, Jessica Manzo (resource member). 1. Motion: Disband with some duties, move some to other committees. Jennifer James - 2 nd , motion carried (unanimous).

iv. Support Services Committee

b. Formation of new committees will be addressed in future meeting. Open Forum a. (Tequila Sunrise) (reference “Proctoring Service Design Specifications for the MSVCC”) The idea of hiring an independent contract programmer to build an in- house proctor scheduling system that talks to all our Canvas instances, syncs testing info, and houses testing availability was brought up to the Instructional Technology committee again. i. Discussion:

VII.

1. Marie Roberts has outside independent contractor who could build a spec for no pre-payment, needs a list of needs, and then would hand off to us to maintain. a. Concerns: LTI vs. stand alone, student confidentiality, rights (proprietary info), we still need a virtual proctoring option (currently bundled with ProctorU), housing the server and the database (maybe MCCB), SmarterProctoring could object that they are a sole proprietor 2. SmarterProctoring contract expires March 31, 2020 so we will still have to purchase something because there is no time to get something custom built. If we renew with Smarter Proctoring, the contract would go through April 2023. We want language that no changes/critical upgrades will be made mid-contract. Krista LeBrun will also have to get contract process started and get an RFP. a. Need a link for non-MSVCC students in the design specifications document. b. Issues with SmarterProctoring have decreased – would have similar issues of our own, more expensive. c. No harm in researching alternatives, but current research has not produced a product that meets all our needs.

ii. Decision: Tabled b. (Jennifer James) Why is length of no-show period for full-term classes 2 weeks? i. Discussion: 1. Some schools are still registering during the first week of course. 2. Some financial aid issues do not get worked out until a week or so in.

28