Marketing Policies & Procedures

6. Approval For Print - The Printer will contact you with an Adobe file to see if there are any corrections necessary. E-mail them or call them back with the corrections, if any. They will come to the office with a Final Proof to sign before it goes to Print. Once it is approved, the newsletter will be printed and mailed out to all of the members on the mailing list.

7. Once Final Proof is Approved – Sign off the hard copy and send it back to the printer. Now, the printer will print and mail to the contacts you provided.

8. Mailing list –Each edition of the newsletter needs a new mailing list that you pull from Vader. Run an “active owner’s address list” you will have to data sort the list several times to clear out bad addresses and UVC owned accounts. Once the list is combined for all UVC resorts, upload the address list to the ftp site. Hudson printing will run the list through another zip code checker and duplicate address program. 9. Distribution to the resorts: Order 600 overs for PV, 600 overs for Cabo, and 50 overs for our office. The resorts use the newsletters in the new sales packages. We have extras on hand to give a few to the call center and if members request us to send them one (this may happen if they move and forget to update their address with us, etc). 10. Upload to Website and send E-Blast- once Final Newsletter has gone to print, take new finalized Adobe PDF file of newsletter and upload to www.MyUvci.com website in the archive section so members can view if desired.

UVCI NEWSLETTER

UVCI newsletters are distributed twice a year: in the Spring/Summer and the Fall/Winter. Distribution dates should be managed in accordance with annual meeting election. For the dates stated below, please confirm with the Manager of Client Services to ensure that these dates are approved.

PRINTED NEWSLETTER

Info Requested

All Articles to Printer

Hard Copy Proof

PDF’s Ready

Mail Drop Date

1/23 (Give 2/1 deadline)

2/14

2/28

3/8

4/3

8/1 (Give 8/8 deadline)

8/15

8/29

9/12

10/2

Marketing Policies & Procedures

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