2018 December Board Book

Board adopts and undertakes; (7) be responsible for the proper performance on behalf of the Marketing Order; (8) be responsible for developing contracts or other legal documents requiring Board approval; (9) be authorized to sign, on behalf of the Board, and in conjunction with the signature of the Chairman, contracts or other legal documents approved by the Board; and (10) served as Assistant Secretary of the Board. B. In order to ensure an uninterrupted operation of the Board in the event of extended illness or injury or death of the Chief Executive Officer, a committee has been appointed by the Board of Directors to administer the daily operations of the Board. The committee will be activated when necessary by order of the Executive Committee of the Board. The appointed committee consists of the Vice President of Business Development and the Director of Finance and Administration. The Vice President of Business Development will be the chairman of the committee, acting as liaison to the Board of Directors. All procedures applicable to the Chief Executive Officer shall be applicable to the chairman of the committee. The Director of Finance and Administration will be responsible for purchase orders and paperwork in connection with the operation of the office, Board-owned automobiles, and related functions. The Director of Finance and Administration will be responsible for the financial well-being of the Board, signing documents associated with payroll and related matters. Each member of the committee, upon activation of the committee, would be immediately authorized to sign all administrative papers designated as their responsibility to provide for the uninterrupted flow of business of the Board. The following employees of the Board are authorized to sign checks for administration of the Board expenses: Chief Executive Officer, Director of Finance and Administration, and the Accounting Manager. Checks require any two signatures of the above, but usually are signed by the Chief Executive Officer and the Director of Finance and Administration. The signatures of the signatories are officially recorded on bank signature cards. C. Vacancy in the Position of Chief Executive Officer The Executive Committee shall within three months of the date of a vacancy in the position of Chief Executive Officer seek qualified applicants by advertising in a national, state, or regional publication (newspapers or dairy magazines). Within six months of the date of the vacancy, the Executive Committee will screen prospective applicants and select at least the two most qualified candidates for the full Board’s consideration.

The Board shall diligently try to select a new Chief Executive Officer within a year of the date of a vacancy. Any Board action recommending the appointment of a new Chief Executive Officer shall require the concurring vote of two-thirds (2/3) of the full Board.