MELA Meeting Minutes 2018

 We typically allow 2 authentication attempts with authentication quiz or keystroke. Which would you prefer and is this number of attempts acceptable?  If the student fails all attempts, we typically check a 2 nd form of ID and continue. Lack of 2 nd form of ID would result in an incident report, but we would allow the test taker to continue.  Who should we reach out to if there is a password or exam issue?  Who should we notify of academic integrity incidents?  If we suspect a test taker of breaching academic integrity we would document the behavior and terminate the exam. Is this correct? B. Krista: a. MACJC eBooks—this is not to imply that we are having issues with ebooks and the value they bring to students. Solely concerned with not being able to charge shared students and potential loss of revenue to institutions and vendors for using ebooks. Twelve of the fifteen schools are using ebooks. No changes should take place until we can find a resolution. Dr. Stewart will be bringing this up to discuss with the Presidents. We may have to develop a working group for this (bookstore managers, elearning offices, financial aid, business managers, etc.) Everyone needs to meet with administrators to express concerns. b. Holiday Calendar—located in MELA course. Each school needs to update to let others know when campuses will be closed. c. LinkSystems Amendment—Buffy Matthews made a motion to enter into Amendment #3 with Link Systems to extend the contract beyond Year 6 (fiscal year 2019) of the current contract to permit the colleges to exhaust the total pool of pre-purchased tutoring hours until the total balance is depleted. Marie Roberts seconded motion. Motion carried.

Christa Wilhite made the motion to move forward to reserving a spot in the queue to enter into an RFP for a new tutoring solution once the amendment to the Link Systems is signed. Buffy Matthews seconded motion. Motion carried.

Discussion:

Under the current conditions of Amendment #3, the contract will not expire nor terminate until the total balance is depleted and no payment will be required on this contract after fiscal year 2019. Further, RTR will expire at the conclusion of Year 6 and under the conditions of Amendment #3, Link-Systems does not require the consortium to decide on any additional services including RTR. However, should Link-Systems require the extension of RTR as a condition of Amendment #3, the group agrees to utilize funds from the pool of prepurchased tutoring hours so as not to incur any additional costs and to maintain the contract to ensure no loss of service as well as utilization of prepurchased tutoring hours. Not doing so would represent a significant loss of funding allocated to tutoring hours and could result in a

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