Information Technology Policy Manual 2022

CELL PHONE POLICY

PURPOSE The purpose of this policy is to establish a set of procedures concerning the use of City-issued cell phones or the issuance of a cell phone stipend in order to comply with federal, state, and local laws. This policy establishes guidelines for monitoring and controlling cell phone costs, cell phone use, and other administrative issues related to cell phones. By using your city issued cell phone or by receiving a cell phone stipend you are consenting to adhere to the City of Greensboro’s Cell Phone Policy. SCOPE The purpose of this policy is to establish a set of procedures concerning the use of City-issued cell phones or the issuance of a cell phone stipend in order to comply with federal, state, and local laws. This policy establishes guidelines for monitoring and controlling cell phone costs, cell phone use, and other administrative issues related to cell phones. By using your city issued cell phone or by receiving a cell phone stipend you are consenting to adhere to the City of Greensboro’s Cell Pho ne Policy. Department heads or designee may request a cell phone stipend for positions within their department, based on the above qualifications. Employees in positions that are approved will receive a stipend to compensate for business use of a personal cell phone. Rules for receiving a cell phone stipend are as follows • Roster employees are not eligible for a stipend. • The stipend will be included in the employee’s semi -monthly payroll check and will begin based on established payroll cutoff dates. • One half of the stipend amount will be included in each semi-monthly payroll check. • The City is not responsible for damages to a personal cell phone. • The stipend is not an increase in base pay. • The monthly stipend should be reviewed and approved by departments at least annually. • The amount of the reimbursement should not exceed the employee’s plan rate. • Employees agree to allow the City to publish their number and to accept business calls, text messages and emails on their phone. • Non-exempt employees cannot be contacted after hours without compensation. • The Department head or designee may require the employee to use a certain communications platform, consistent with the platform used by other wireless devices in the department, to be eligible for this allowance. • Employees authorized by their Department Head or designee to receive a stipend in lieu of the City issued phone may use the device for both City and personal use. Please be advised that this may make your call records a matter of public record. • The Department head or designee may request verification of an active plan and plan rates at any time. POLICY/ROLES AND RESPONSIBILITIES Cell Phone Stipend

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