Information Technology Policy Manual 2022

File Access Guidelines City of Greensboro, NC Cyber Security Division

PURPOSE These are guidelines to ensure when it is acceptable to request the access of an employee’s datafiles. G ENERAL G UIDELINES The request(s) must be made via email to the Cyber Security Team from the employee’s immediate Supervisor and/or Division Manager, cc’ing the CIO. Verbal request(s) can be made from CMO or Legal: 2. In the event that the employee has transferred to different department, division, and/or his/her duties have changed; to continue workflow. 3. In the event that the employee no longer works for the City of Greensboro (has accepted employment outside of the Organization); to continue workflow. 4. At the request of the Legal Department or the Police Department for investigative purposes. 5. In the event of misuse of service on City of Greensboro’s workstation, network or Internet which may impact job performance. 1. In the event that the employee has been terminated; to continue workflow.

6. In the event of suspicion of system compromise/intrusion.

7. Involved in criminal or illegal activities. 8. Violation of Information Technology Acceptable Use Policy or other policies governing the Organization.

File Access Guidelines

2/21/2022