Information Technology Policy Manual 2022

R OLES AND R ESPONSIBILITIES___________________________________________________

Function

Responsibility

1. Define the rules and guidelines outlined in thispolicy 2. Report non-compliance issues to employeemanager and/or HR

Cyber Security Team

Employees, consultants and contractors Adhere to the rules and principles defined in this policy toinclude protecting the confidentiality, integrity and availability of the City’s network, systems, information; employees’ use of social media; and return of City-issued equipment. P OLICY___________________________________________________________________________ General Acceptable Use • The City’s IT resources are for conducting City business. Limited use of City technology, such as occasionally sending a personal email, is permitted if the use does not interfere withyour job requirements or conflict with any City policies or procedures. Use of IT resources for personal gains, or the gains of others, such as performing work for profit is not permitted. • Obey all laws, regulations, and City policies when using IT resources. This includes copyright laws, software-licensing agreements, data privacy and protection laws, and contractual requirements related to intellectual property rights and use of proprietarysoftware products. • Access to City information must be restricted based on an employee’s need to perform their job. Employees are responsible for the information they access and must exercise good judgment in protecting that information from unauthorized access. Employees must not disclose sensitive information, nor attempt to access information for which they are not authorized. • Do not use IT resources, such as Internet, email or messaging services to harass or intimidate another person, receive or transmit sexually oriented material, or any other material that a reasonable person would construe as offensive, inappropriate, or potentially harmful to others. This includes, but is not limited to, bullying those employed by the City of Greensboro, as well as disparaging anyone because of their gender/sex, race,color, age, national origin, ethnicity, sexual orientation, marital status, military status, familial status, religion, mental or physical disability, gender expression, gender identity, genetic information, political affiliation. In addition, see Social Media section on pages 7-8, Personnel Policies H-10 Harassment Free Workplace, and H-1, Appendix List of Expected and Unacceptable Employee Behavior or Performance. • Do not engage in activities that might harm City’s IT resources. This includes, but is not limited to, introducing computer viruses to the network, disrupting services, damagingfiles or making unauthorized changes to software or information. • Use only IT resources that have been approved by the City’s IT Department. This includes third-party services, mobile devices, software, and networks connections. • Do not attempt to circumvent any information security measures that have been implemented

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GSO-ITAUP-002