Guidelines - Responsible Exchange and Volunteering 2018

vi. Socio-political considerations – seminars best equip participants going on exchange, but in the absence of this, appropriate preparatory readings and information must be shared with participants going on exchange. vii. Cultural considerations – while it is important to not reinforce cultural stereotypes, it may be necessary to address some cultural aspects to prepare participants. Developing appropriate preparation materials should be done in collaboration with your project partner. viii. Recommended readings – provide a list of recommended readings, website links including useful youtubes, Ted talks etc to assist participants in preparing for their exchange. ix. Code of Conduct – as it is recommended that participants sign a code of conduct on arrival, it is useful to share this prior to their arrival and give them time to consider the responsibilities attached to being an exchange participant. Click here or go to page 61 for a look at an example of a code of conduct for the sector. x. Photographs and social media – pre-arrival information on appropriate and respectful use of photographs and social media is encouraged. This can be part of your code of conduct. You can learn more about the Code of Conduct on Images and Messages by visiting http://www.deeep.org/codeofconduct.html .

If you have knowledge, let others light their candles in it. Margaret Fuller (1810 – 1850, Journalist, Critic and Women’s Rights Activist)

Communication between host and sending partners related to successful applicants The process for sharing of applicant information should be detailed in the operational plan and include: a. Online or manual application template with all relevant details (click here -Annex 2 – Application Form (Specimen) which should be shared between the partners. b. Flight / Travel itinerary of participant c. “ Safe Travel Letter ” from host organisation i. Specific details regarding their collection at the airport ii. Name of the receiving person and contact details for them as well as for a back-up person in the event the fetcher is not contactable iii. 24/hr contact number of host organisation iv. Rough program outlining what the participant can expect on arrival (detail for day one and two)

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