Guidelines - Responsible Exchange and Volunteering 2018

ii. Organogram of the host Organisation – names (with photos is good) with their position/portfolio and contact details

iii. Contact details card A durable “business card size” contact details card with the following numbers for participant to keep in their wallet - Main organisational contact numbers - Emergency contact numbers (Police, fire & ambulance services) - Consulate numbers - Recommended public transport service provider (taxi) numbers - Doctors and hospitals (and if possible ones that might at least speak the official language of the country of the volunteer) iv. Plan for the week – outline of activities that the participant can expect from the moment of arrival and covering the first week on the project. Include important contact details of host staff and their designations on this document. v. Participant Details Document – to be checked and signed on the first evening of arrival. The details document must include: 1. Personal details – Name, passport number, email address 2. Special medical and dietary requirements that host staff should be aware of 3. Insurance details & contact numbers 4. Their emergency contact details 5. Flight details – do not assume the details you have received prior to their arrival are correct. IMPORTANT - The participant must sign off on this document

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