Word 2016 Intermediate

Word 2016

Lesson 8 – Sorting Table Data

Steps

Practice Data

9. Select the Ascending or Descending option, as desired. The desired sort order is selected.

Click

Ascending , if

necessary

10. Select OK .

Click

The Sort dialog box closes. The table is sorted alphabetically.

Click anywhere in the document to deselect the table. Notice that the items in the table are sorted alphabetically by the Product column.

Practice the Concept: Click anywhere in the table, and sort the table by the Features column in ascending order. Then, sort the table again by the Product column in ascending order.

S ORTING A T ABLE N UMERICALLY  D ISCUSSION

Sort a table numerically by any column containing numbers. If, however, a column contains both numbers and text (such as 1 , 2 , 3a , 3b , 4 , 5 , etc.), sort by text. A text sort takes both text and numbers into account, while a numeric sort ignores all text.

To sort an entire table, position the insertion point anywhere in the table. If, however, one or more rows are selected when you perform the sort, only the selected rows are sorted.  P ROCEDURES 1. Position the insertion point anywhere in the table you want to sort. 2. Select the Layout contextual tab on the Ribbon .

3. In the Data group, select the Sort button . 4. Under My list has , select the desired option based on whether the table has a header row.

5. Select the Sort by list . 6. Select the column by which you want to sort. 7. Select the Ascending or Descending option, as desired.

8. Select

.

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