Policies & Procedures Manual

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D.13 BUSINESS OFFICE ACCOUNTANT (POSITION II)

General Statement of the Function : The accountant reports to the Vice President for Business Operations, is responsible for cash collection and control, and serves as the assistant business office manager.

Duties and Responsibilities :

1. Ensures proper receipting and timely deposit of all cash collections; 2. Coordinates and ensures proper entry of all receipts, posting the same to subsidiary and general ledger accounts; 3. Assists the Vice President for Business Operations in explaining total fees due, total credits available, and balances due by students at registration, and makes arrangements for delayed payments as necessary; 4. Balances the student accounts receivable subsidiary ledgers monthly; 5. Ensures proper posting of charges and payments; 6. Directs the collection efforts for delinquent accounts; 7. Works with all departments to coordinate and direct the fixed assets inventory; 8. Assists in processing payments and in the accounting for Pell Grants and other forms of student financial aid; 9. Makes journal entries and balances and checks the accuracy of accounts; 10. Develops the summaries of account transactions as required; 11. Reconciles all bank accounts before the twenty-fifth (25) of each month. 12. Coordinates the functions of the Business Office in the absence of the Vice President for Business Operations and Accountant (Position I); 13. Provides internal auditing of accounts and records on a rotating basis as assigned and other duties as assigned by the Vice President for Business Operations.

(Revised 3/14/00)