2018-2019 Adopted Budget

FINANCIAL AND ADMINISTRATIVE SERVICES

PROGRAMS

2016-17

2017-18 Budget

2018-19 Adopted

2019-20 Projected

Actual

Administration

Provides financial management for all City funds and transactions; administers debt policies; develops long range financial plans and oversees internal controls, financial policies and procedures.

682,001

743,214

786,069

794,677

Appropriation

Full Time Equivalent Positions

4.17

4.17

4.67

4.67

Accounting

Maintains an accounting system in accordance with generally accepted accounting principles; provides payroll and related services along with capital asset and contract management.

552,992

680,463

698,502

711,889

Appropriation

8

8

8

8

Full Time Equivalent Positions

Collections

Prepares all required notices/invoices and collects all City revenues including business permits, parking tickets, assessments, user fees and utility payments, including Stormwater, Water and Sewer and Solid Waste payments.

1,092,694

1,210,125

1,239,902

1,258,441

Appropriation

15

12

12

12

Full Time Equivalent Positions

Financial Reporting

Prepares reports on the financial condition of the City, including the Comprehensive Annual Financial Report and reports for State agencies; Provides grant management assistance, monitoring of the City’s debt portfolio and coordinates the risk management program. Coordinates the audit function.

269,291

285,189

298,433

305,612

Appropriation

3.2

3.2

3.2

3.2

Full Time Equivalent Positions

Procurement Services Division

Purchases materials, supplies and equipment for all City departments; awards purchase and service agreements; conducts the bidding process for all contracts except construction contracts; arranges and conducts the sale of surplus property. Supports bidding and contracting functions for professional and other services across the organization. Services include bid specification development, conducting bids and requests for proposals, contract development, contract execution, grants management and certain functions of MWBE Program compliance.

548,657

570,588

575,718

589,227

Appropriation

7

7

7

7

Full Time Equivalent Positions

Provides cash and investment management to meet the City’s liquidity needs along with preservation of principal balances; provides accounts payable and accounts receivable services and supports electronic commerce initiatives for banking and cash receipts/disbursements. Treasury

504,723

538,172

531,645

543,359

Appropriation

7.05

7.05

7.05

7.05

Full Time Equivalent Positions

Departmental Objectives

 Provide quality and timely financial reports, services and products to all customers and partners.

 Partner with the community by effectively informing citizens of financial information and maintaining good community relations.

 Process mission critical services timely.

 Ensure department staff is adequately trained and strive to match the department staff to the overall City population diversity.  Utilize available technology to improve processing of services and disseminating financial information.  Maintain or improve the City's financial environment by enhancing the ability to fund service and budget priorities and manage financial resources in an efficient manner while promoting accountability for resource usage.

59