Policies & Procedures

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Kolter Homes Policies and Procedures

Policy No. 5.5.7 Vendor Change

o Release and Replacement form will then be turned over to Director of Purchasing for that community to schedule appropriate meeting o The Director of Purchasing will place the original Release and Replacement form on the common drive o Director of Purchasing will approve all new cost and final changes o Purchasing Agent will notify the Construction Department of any change and all new vendor information o New costs for Base & Option needs to be completed and turned over to contract coordinators for entry into new contract/documents o The Purchasing Agent will adjust the sales prices and profit margins for options o Contract Coordinator will process exhibits, un-commit appropriate lots, recommit new vendor and regenerate community

Adding a vendor:

- Director /VP of Construction will fill out the “Vendor Change Form” , date, Task type, subdivision(s) and reason for the adding a vendor one week prior to start of any work - Purchasing will request the vendor to complete the following documents o New trade packet, master contract (if applicable), certificate of insurance, W-9, and pricing - Accounts Payable will add the new trade (if applicable) in to the system - Purchasing will release PO’s

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