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Archival planning and cataloguing

Piql is the best choice for helping you to optimise and enhance your archive.

By implementing a best practice approach to your archive’s organisation and functionality, you can extract far greater value from your information and records. An optimised cat- alogue will improve searchability and ease of use, providing opportunity for future monetisation of your content.

ital records. Over the years, if the catalogue or database is not maintained, reorganising and gaining control can be a daunting task. Some archives may even hold multiple databases or diverse catalogues and systems, creating a challenge for ensuring consistent and effective management. Sub-optimal management of an archive can result in infor- mation loss, data decay and corruption and undervaluation of the archive itself. Digitisation and preservation can present valuable oppor- tunities for the repurposing and increasing the life of your information, however these projects are next to impossible without a functional catalogue or database.

THE CHALLENGE

Archives are comprised of documents ordered along some principle of organisation, based on catalogued metadata that facilitates search and retrieval. The larger the collection of documents, the more important the metadata is for nav- igating and deriving value. Many archives transitioned from physical management to digital in the late 1980s and include both analogue and dig-

USECASE

We provided expert archival organisational services to help a government client optimise the value of its large and diverse archive. The 20-year-old archive, consisting of both digital and physical copies, had been maintained in several generations of systems. The client wanted the entire archive to be collated and preserved digitally. To provide cohesion between their diverse data types and systems, we created the archive catalogue for the entire period by extracting and collating the metadata from all the records management databases that had been in use. The paper records were then digitised (with rich metadata extraction) to complete the catalogue. The final result was a complete and functional catalogue and document repository, enabling advanced searchability and a sustainable archival strategy.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Our service includes:

Piql provides a complete service for optimising and en- hancing the organisation of your archive.

• dedicated software to support critical archival processes

We can help you manage your physical archives, hybrid (both digital and physical) and digital archives.

• semi-automated catalogue creation (from existing records management systems) • database mapping and data transformation—from many to one uniform archive format

Our customised approach begins with an assessment of your archive and your project goals, prior to developing a clear organisation strategy, applying best practice standards and techniques. Our sophisticated software ensures rich metadata capture while mapping between formats and identifying relevant characteristics. By utilising efficient workflows, we ensure a highly effective cataloguing process and database management, compliant with industry standards.

• logging and documentation of all data processes

• long term data storage or preservation on a migration free purpose-built medium.

PHYSICAL ARCHIVES

LONG-TERM PRESERVATION ON PIQLFILM

Meta data

@

HYBRIDS

UNIFORM CATALOGUE CREATION

DIGITISATION enrich metadata through extraction from documents

INSTANT ONLINE ACCESS

@

ELECTRONIC ARCHIVES

CONTACT INFORMATION

For a complimentary, no-obligation discussion around on how we can help you optimise and enhance your archive, contact your local Piql office—details at www.piql.com/contact .

Copyright Piql AS © 2019 | Version 01-2019

Storage of originals

Piql offers comprehensive support to make sure an optimal type of storage products is chosen for the purpose of securing original documents, books, photographs and other objects in their physical form. We provide consulting, free samples of storage products, and develop custom made solutions for a given collection.

THE CHALLENGE

transferred to another carrier, but also as physical objects that enables us to remember and understand more about the past. It is a task for archivists, librarians and museum experts to make sure that these originals are stored in the best condition possible and carefully preserved for future generations to enable not only research and learning, but also the physical connection to the past. It is a sad fact that cultural heritage in its physical form is subject to the processes of aging and deterioration. These natural processes can accelerate considerably due to exposure to unfavourable conditions, such as unsuitable temperature and humidity, sunlight, acids causing disinte- gration of paper fibres, moulds, fungi and insects, dust and dirt, or damage caused by human activity such as moving the objects or displaying them at exhibitions. There is also a risk of permanent damage, losing of some of the objects, sometimes even losing complete collections to the ele- ments of fire or water.

Centuries-old cultural heritage has been saved and stored on physical carriers, such as parchment, paper, or film neg- atives. Priceless collections of documents, books, pho- tographs or films bear witness to our past and help build identity of communities and individuals alike. They are our civilization’s heritage and reflect its attainments, such as creating a system of written language, inventing photogra- phy and film, as well as contributing to science, culture and art throughout the millennia. Digitisation of archives greatly improves their accessibility and facilitates browsing through the collections to an ex- tent unimaginable before. However, caring about the origi- nal copies should not end here. To a great extend it will be these original copies that are, and will remain, our cultural heritage. In many respects they are invaluable – not only as the carriers of the content, which can be extracted and

USECASE

We provided boxes specially designed to store a few hundred thousand glass plate negatives to Fratelli Alinari in Italy, which is the oldest photography archive in the world. We suggested an initial idea of the construction of the boxes, which, during the course of cooperation, was modified as to the minutest details according to the client’s wishes – the archive received and had an opportunity to sample over a dozen prototype boxes. We suggested boxes with compartments, which are a great choice for vertical storage of fragile glass negatives – a few pieces at a time in separate compartments. The boxes were made from top quality solid board, dedicated specially to the purpose of long-term storage of valuable collections. The design of the boxes was consulted with, and approved by, representatives of the culture ministry of Italy. As a result of this cooperation, we provided an optimal storage solution for over 300,000 unique negatives.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Storage products used for long-term archival storage are made from top quality materials and comply with the re- quirements of international standards applied in archival in- dustry, such as ISO 9706, ISO 16245 or Photographic Activity Test (PAT). For boxes and folders, we strongly recommend solid board, which protects collections much better than corrugated board in the event of fire or flooding. All raw ma- terials used to produce our storage products are acid-free. Our service includes: • based on many years’ experience, comprehensive consult- ing and advice choosing optimal archival storage products for a given type of collection; • choice of optimal construction and material of the storage product; • help taking measurements of the objects to be stored; • providing samples of storage products, free of charge and without obligation; • quick price estimation, free of charge; • supplying single units or short series of archival storage products in special formats or of non-standard construc- tions produced by means of digital plotters; • supplying large series of storage products, produced with die-cutting technology; • design of and supplying custom-made individual storage products, according to the client’s preferences and provided measurements.

As we are learning more and more about the factors caus- ing disintegration of parchment, paper, film or photograph- ic materials, “preventive preservation” is becoming crucial. This term refers to ensuring suitable archival storage condi- tions and damage prevention. The most important aspect of “preventive preservation” is, besides the right conditions of archival rooms’ environment, a suitable archival storage product. Piql provides comprehensive support so that the client can decide on the best manner of securing the originals in storage products which will protect their contents against accelerated disintegration caused by acidification, light, me- chanical damage or insects. These products also minimise negative effects of events such as fire or flooding. Optimal preservation of collections is based on a wide variety of archival storage products: boxes, folders, enve- lopes and enclosures dedicated to various types of prod- ucts, such as photographs (historic or contemporary), glass plate negatives, negative film strips, films, VHS tapes, paper documents, books as well as various museum objects, from very small objects, such as coins or jewellery pieces, through items of daily use, to large objects, such as historical cos- tumes or banners. Our client-oriented service includes a detailed analysis of the client’s needs and objectives. Owing to our long experi- ence we are able to choose an optimal solution for any type of object.

THE WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

LONG-TERM STORAGE OF ORIGINALS

Meta data

UNIFORM CATALOGUE CREATION

DIGITISATION enrich metadata through extraction from documents

INSTANT ONLINE ACCESS

PHYSICAL ARCHIVES

CONTACT INFORMATION For a complimentary, no-obligation discussion around how we can help you develop an optimal solution for the storage of your collections in archival storage products, please contact your local Piql Partner. For details, please go to piql.com/contact .

Copyright Piql AS © 2019 | Version 02-2019

DIGITISATION Documents Piql provides services for restoration, digitisation and safe- guarding your irreplaceable data. As a specialist provider of document digitisation, Piql can offer a complete solution, including secure long-term storage and guaranteed future accessibility.

BENEFITS

• Optimised searchability of your documents (including word and character search) • Handling of documents is minimised, reducing the risk of loss, misuse and deterioration

THE CHALLENGE

• Reduced physical storage space

Many organisations are required to keep certain documents (legal or financial records, maps, manuscripts, blueprints, etc.) for long periods of time. This may be for as little as 7 years or as much as 100 years. Paper storage has been a pop- ular choice, but as time passes, can result a large physical archive, consuming value space. These collections can include up to millions of diverse documents that can gradually deteriorate and become fragile. A simple scanning process could in- flict damage, resulting in permanent information loss.

• Holistic solution for digitisation and digital preservation

USECASE

We provided document digitisation services to a large government archive, holding rich cultural history in old fragile documents. The collection held over 40 million documents including administrative doc- uments, land records, maps, manuscripts, rare documents and books. Typically fragile, a simple scanning could easily damage these important historic documents. With our specialist service, we developed a digitisation plan, tailored to their requirements and the content of their archive. Our professional on-site scanning ensured the integrity and protection of the original copies while capturing extensive metadata, to aid in the management of their new digital archive. Quality was ensured at each step of the process by adhering to detailed metrics and auditing. The project also benefited from the quality environment built through ISO 9001: 2008 and Six Sigma.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Piql provides an optimised digitisation and preservation solution for document archives. Once the documents are professionally digitised and categorised, the data can be stored in our secure long-term archival solution for best in class long-term storage, easy access and management of content. • Piql will set up an on-site scanning center equipped with state-of-the-art contact-less scanners, reducing risks in transporting and handling old records. • Our skilled technicians are highly experienced in digitising old documents and other mediums, ensur- ing your records are handled with the utmost care. • Expert preparation of the material (including care- fully handling damaged material, fastenings, bindings) ensures the best quality scanning and protects your documents.

• All scanned documents are indexed with meta-tags and metadata for easy retrieval.

• We offer layers of accessibility for you to choose from, including offline, near-line and online.

• All digital records can be stored on piqlFilm, a unique offline, migration-free and future-proof digital stor- age medium.

• Our service complies with the best quality standards and processes (ISO 9001: 2008 and Six Sigma).

After the digitisation process is finalised, the files can be automatically ingested into Piql’s online access as well as our secure long-term data storage solution. This offers seamless end-to-end workflow between two normally separate operational processes.

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

PAPER

SCANNING

Meta data

INSTANT ONLINE ACCESS

DIGITISATION i.e. OCR, metadata extraction and generation

MICROFILM

SCANNING

DIGITAL FILES

CONTACT INFORMATION For a complimentary, no-obligation discussion on how our digitisation services could benefit you, please contact your local Piql partner, details at piql.com/contact .

Copyright Piql AS © 2019 | Version 02-2019

DIGITISATION Books

Piql is the best choice for restoring, digitising and safeguard- ing your irreplaceable data. As a specialist provider of book digitisation, Piql can offer a complete solution ensuring high resolution capture, enduring long-term storage and guaran- teed accessibility.

BENEFITS

• Increased accessibility of your book collection

• Safeguarding our written heritage

• Enhanced search and retrieval

THE CHALLENGE

Books hold stories and information critical to our heritage. In published form, they become vulnerable to natural elements and decay over time. Many older books and its contents are now at risk of being lost forever if they are not dig- itally preserved. With the ever-increasing demand for e-books and mass digitisation projects by well-known libraries, books that are not digitally available are now almost doomed to stay on a shelf. Digitisation offers significant benefits for book collections, including increasing access, longevity and value. However, incorrect handling of older books when scanning, can leave permanent damage.

• Restoration of books in poor condition

• Highly accessible and securely stored on piqlFilm, preventing loss in the event of any disaster • Digitised content can be repurposed and monetized for new channels

USECASE

A body established by the Government of India, with a core purpose to produce and encourage production of good literature, wanted to unlock the digital potential of its books. The primary objectives are preservation, improved accessibility (for scholars, researches, academics) and enhanced searchability of con- tent. The organisation is in possession of some very old, fragile and deteriorating books, which can only live on through digital preservation.

We set out to digitise books, design an innovative e-commerce platform and a mobile app for extending it to a broader audience.

Through our leading restoration and digitisation services, the collection was first converted to digital publica- tions. These eBooks could be translated to multiple languages and are compatible with a range of devices. Starting with an interactive table of contents, features included chapter previews, text highlighting, annotation & page flipping. Metadata was attached post OCR to make books fully searchable. The customised document management system allowed our client to maintain a digital archive as well as a commercial eStore. The digitised books could also be secured on piqlFilm for long-term preservation.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Piql has developed a solution that provides enhanced metadata capture, in compliance with the OAIS (Open Archival Information System – ISO 14721) digital repository reference model. Our service can be integrated with any digitization workflow, allowing inclusion of metadata into the Archival Information Package (AIP) for future accessibility.

We utilize high-performance OCR technology that integrates with the most commonly used OCR software, including patented algorithms delivering significant improvements for:

• • •

typewritten material of poor quality

documents with blackletter fonts such as Gothic/Fraktur

documents in languages with special letters and characters such as ‘æ’, ń and ű

• documents where artifacts (stamps, watermarks, handwritten text or manual underlining) mask and text • digitization of documents stored on microfilm/microfiche • improved tolerance for other practical issues that contribute to poor results with other OCR technologies We can also offer the most enduring, affordable and future accessible long-term data storage. Stored on piql- Film, we can provide what no other other medium can: future proof, migration-free long-term data storage, with impressive affordability.

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

RESTORATION

SCANNING

BOOKS

@

Meta data

E-BOOKS

INSTANT ONLINE ACCESS

DIGITISATION i.e. OCR, metadata extraction and generation

CONTACT INFORMATION For a complimentary, no-obligation discussion around ideas on how to leverage digital technologies to improve document digitisation process efficiency, please write to your local Piql Partner. For contact details, please go to piql.com/contact .

Copyright Piql AS © 2019 | Version 02-2019

DIGITISATION Journals

Piql is the best choice for restoring, digitising and safeguard- ing your irreplaceable data. As a specialist provider of journal digitisation, Piql can offer a complete solution ensuring high resolution capture, secure long-term storage and guaranteed accessibility.

BENEFITS

• Enhanced search and retrieval

• Restoration of journals in poor condition

THE CHALLENGE

• Highly accessible and securely stored on piqlFilm, preventing loss in the event of any disaster

Journals hold large amounts of research, articles and critical data that can have relevance for decades after publishing. Scholars, researchers, professionals and the general public access journals regularly, driving the need for digitisation of older print journals. Digitisation not only provides increased access, but also creates opportunities for reuse and repurposing of the data and content. However, the sheer volume of print journals, often in various languages, can prove challenging for digitisa- tion. Fragile and torn pages, missing or blurred text, speckles and overprints add to these challenges.

• Advanced searchability

• Digitised content can be repurposed and monetised for new channels • Unlocks precious real estate occupied by paper journal archives

USECASE

We provided journal digitisation services for a digital library that had an old paper archive of 250 research journal titles, amounting to 20 million pages. As many of the journals were fragile and damaged, we prepared them for digitisation with the utmost care. We addressed the defects and damages through a digital clean-up and reconstruction process after the items were professionally prepared and scanned.

High quality capture and metadata extraction ensured enhanced searchability and accessibility, before being ingested into the library’s digital catalogue.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Our trusted solution includes: • sophisticated book and journal scanners • semi-automated rule-based process in tagging refer- ence citations and footnotes • pattern recognition automation that can produce highly-accurate citations • issue tracker tool, allowing the digitisation team to upload defects to the inventory, for client visibility. Once the documents are professionally digitised, the data can be preserved on piqlFilm, the most enduring and trustworthy long-term archival solution available.

Piql provides a complete digitisation and preservation solution for your print journals.

Through Piql’s digitisation center or with an on-site operation, we use optimised tools, processes and workflow to efficiently digitise your journal collec- tion. Our expert consultants ensure brittle pages are han- dled with extreme care and defects and damages are addressed through digital cleanup and restoration.

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

JOURNALS

SCANNING

Meta data

E-JOURNALS @

DIGITISATION i.e. OCR, metadata extraction and generation

INSTANT ONLINE ACCESS

CONTACT INFORMATION For a complimentary, no-obligation discussion on how our digitisation services could benefit you, please contact your local Piql partner, details at piql.com/contact .

Copyright Piql AS © 2019 | Version 02-2019

DIGITISATION Newspapers

Piql provides services for restoring, digitising and safeguarding your irreplaceable data. As a specialist provider of newspaper digitisation, Piql can offer a complete solution ensur- ing high quality digitisation, long-term storage and guaranteed accessibility.

THE CHALLENGE

BENEFITS

Newspaper archives typically contain large volumes of paper in varying and unconventional formats. This can create a significant digitisation challenge when combined with detailed quality specifications and short project time- lines. Each project can include digitisation of millions of pages at a time. Daily deliverables can be as high as tens of thousands of pages, while ensuring accurate scanning, precise metadata capture and conversion of images into specified formats (such as Jpeg 2000 or TIP). This demands a project manage- ment approach and customised workflow, ensuring that client needs are met while delivering a cost-effective project on time.

• Optimised searchability of all your data. • Handling of the newspaper is minimised, reducing the risk of loss, misuse and deterioration.

• Real estate is no longer required for paper storage.

• Easy access to all historic editions and publications. • New opportunities for data re-use and re-purposing.

THE SOLUTION

Working with experts in newspaper digitisation, Piql delivers a tailored service to meet your requirements. Our complete end-to-end solution includes digi- tal capture of all newspaper content, complete metadata creation and transfer to your permanent digital archive.

We ensure the future integrity and authenticity of your data by offering long- term data storage that provides optimal preservation of newspaper files.

USECASE

We provided extensive newspaper digitisation services for a national library in Europe for over 600,000 newspapers, from both paper and microfilm. With our specialist service, we developed a digitisation plan, tailored to their requirements and the content of their archive. Our professional on-site scanning ensured the integrity and protection of the original copies while capturing extensive metadata, to aid in the management of their new digital archive. Our flexible and cost-effective approach ensured the delivery of a successful digiti- sation project for this client.

Co-funded by the European Union

Co-funded by the European Union

WORKFLOW

Piql offers the simple choice of an on-site or nearby scanning facility. We can support most formats including: • original hardcopies • microfiche and microfilm • already scanned or partially digitised formats (JPG, TIFF, PDF) • files from editorial or publishing software, such as Quarkexpress, Page Maker, Adobe inDesign • XML for metadata. When the newspapers have been scanned, the files are securely transferred to our main digitisation facilities utilising Clip-on-Cloud, a unique digitisation workflow management solution. Key features include:

By using the latest in Optical Character Recognition (OCR) technology, Piql can also extract the text from unreadable fraktur and non-fraktur fonts. We use metadata validation to help us avoid duplication during indexing and metadata creation. After the digitisation process is finalised, the files are automatically ingested into Piql’s long-term data stor- age solution. This offers seamless end-to-end workflow between two normally separate operational processes. The digitised content is then preserved in the most du- rable long-term data storage solution available. We can also offer an online copy of your data, providing live access.

• online workflow • rich client user interface to process complex segmentation and linking • secure access • self-learning modules • customisable reporting modules • quality, productivity and delivery dashboard • infrastructure monitoring interface.

LONG-TERM PRESERVATION ON PIQLFILM

NEWSPAPER (PAPER)

SCANNING

Meta data

NEWSPAPER (MICROFILM)

DIGITISATION

INSTANT ONLINE ACCESS

@ NEWSPAPER (ELECTRONIC)

i.e. OCR, automated metadata extraction and generation

CONTACT INFORMATION

For a complimentary, no-obligation discussion around ideas on how digitisation can benefit your archive, please contact to your local Piql Partner. Details available at piql.com/contact .

Copyright Piql AS © 2019 | Version 02-2019

DIGITISATION Large formats & maps

Piql is the best choice for digitising and safeguarding your irreplaceable data. As a spe- cialist digitisation provider for large formats and maps, we can offer a complete solution ensuring high quality capture, secure long-term storage and guaranteed accessibility.

THE CHALLENGE

BENEFITS

The public sector holds large volumes of valuable documents, maps and reg- istries that need to be kept safely for extended periods of time. Many organ- isations continue to rely on paper storage, although the sheer volume of data presents significant management challenges, including searchability and recov- erability. Governments and authorities are often required to safeguard their information upwards of 15 years, with some data kept indefinitely. Blueprints of buildings and city infrastructure are typical examples of information that has been kept for decades and even centuries. Large formats refer to a wide range of international standards and reference charts, including specific formats used for architectural and engineering pur- poses, blueprints and CAD drawings. Digitising these archival items will provide significant benefits including reduced cost, greater accessibility, searchability and preservation for the future.

• Increased accessibility and searchability from rich metadata

• Decreased risk of data loss

• Reduction of physical space requirements

• Cost-effective long-term storage solution.

USECASE

A Nordic organization offering design and production of large infrastructure projects through- out the region had an urgent need to digitise it’s archive of paper based engineering and architectural drawings, making it accessible online and meeting data retention requirements. Initial consultation takes place with the client and an we make an optimised plan to move forward with the digitisation project. Selected documents are scanned by experts in a best-in-class digitisation center, ensuring that rich metadata is captured and generated. All data is accessible online, printed to piqlFilm and delivered to the client for self-storage.

Co-funded by the European Union

Co-funded by the European Union

To effectively digitise your information, all you need to tell us is: • what level of information security is required • what type of paper or other mediums (such as microfilm) has been used • in what format will the files be saved (most commonly PDF, TIF etc.) • how the files will be named/indexed and what metadata will be extracted • how / where the files will be delivered (over the internet / on secured USB- hard drive etc.) • the schedule of the project. Piql can transform your large format documents and maps for long-term preservation, ensuring you get the most value from your historical information.

THE SOLUTION

Piql offers high quality digitisation services for various analogue mediums by using a highly recognized digitisation center. Services include: • Digitisation of high-density maps and architectural drawings with complex format structures and details. • Digitisation of documents, regardless of form or size. Information can be converted and delivered ‘ in various in file formats. • Digitisation of microfilm and other non-paper mediums. • State of the art scanning systems • Extraction and inclusion of digital metadata catalogued in a searchable database • Secure data storage, using a long-term, offline, migration-free solution.

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

SCANNING

LARGE PAPER FORMATS

Meta data

INSTANT ONLINE ACCESS

DIGITISATION i.e. OCR, metadata extraction and generation

FILES

CONTACT INFORMATION For a complimentary, no-obligation discussion around ideas on how to leverage digital technologies to improve document digitisation process efficiency, please write to your local Piql Partner. For contact details, please go to piql.com/contact .

Copyright Piql AS © 2019 | Version 02-2019

DIGITISATION Photos

Piql provides services for digitising, restoring and safeguarding your irreplaceable pho- tos. As a specialist provider of photo digitisation, we offer a complete solution ensuring high resolution capture, digital preservation and long-term storage.

THE CHALLENGE

BENEFITS

So much of our heritage is captured by photographs, with each one telling more than words could describe about a particular moment. Over time, these photographs deteriorate, due to chemical corrosion, colour fading and structural weakening.

• Cost effective.

• State-of-the-art technology for all kinds of photo digitisation (including 3D objects, books, films, photography, glass plate negatives, painting, sculpture and drawings). • Local training for your staff, system updates, quality control, and maintenance.

These fragile moments cannot survive forever without digitisation.

Key challenges include: • lack of awareness of the benefits of a digital archive and the risk to analogue archives prevent many institutions from beginning a digitisation project • lack of resources also prevents many institutions from investing in digitisa- tion, even when it is a priority • insufficient metadata encoding during digitisation creates challenges for managing the new digital photo archive.

Once digitised, the photos can then be preserved into the future on a durable and resilient medium to ensure longevity and future access.

• Fast and easy solution.

USECASE

We were chosen to provide digitisation services for a national post office that held a rich historical photographic archive. We developed a digitisation plan, tailored to their requirements and the content of their archive. Our professional scanning ensured the integrity and protection of the original copies while cap- turing extensive metadata, to aid in the management of their new digital archive. Our flexible and cost-effective approach ensured the delivery of a successful digitisation project for this client.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Digitisation offers significant benefits for your photo- graphic archive. Not only does it dramatically increase the life and use of your photos, digitisation also allows for faster access and retrieval, searchability, format conversion and distribution. With our leading digitisation and preservation solu- tion, your photos will live well into the future without any maintenance requirements.

Through a PhaseOne/Mamiya based system our cam- era digitisation station can capture and digitise using our 100 megapixels camera for any kind of object: painting, artwork and 3D physical objects.

Our trusted service includes:

• a state-of-the-art photo digitisation center • leading indexation and metadata extraction • flexible and customisable solution • local training and maintenance • automatic ingest of digitised photos into Piql’s long-term digital storage solution • online access • photo collection management software

This includes:

• photographic prints • 35mm slides, negatives, glass plate negatives • microfilm and microfilm • any kind of art work, including books, three-dimensional objects, paintings and sculptures. 

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

SCANNING

PHOTO

Meta data

INSTANT ONLINE ACCESS

DIGITISATION i.e. OCR, metadata extraction and generation

FILES

CONTACT INFORMATION For a complimentary, no-obligation discussion on how digitisation could benefit your archive, please contact your local Piql Partner. Details available at piql.com/contact .

Copyright Piql AS © 2019 | Version 01-2019

Photo restoration Piql provides services for restoring, digitising and safeguarding your irreplaceable photos. As a specialist provider of photo restoration, we offer a complete solution ensuring high resolution capture, long-term storage and digital preservation.

THE CHALLENGE

BENEFITS

So much of our heritage is captured in photos, with each one telling more than words could describe about a particular moment. Over time, photos can deteriorate, due to chemical corrosion, color fading and structural weakening. These fragile moments cannot survive forever. Digitisation offers greater lon- gevity; however, many photos are first in need of professional restoration. There are currently few centers of excellence and experts in the field of photo restoration. Limited financial support for the cultural heritage sector, prevent many institutions (such as libraries, archives, content providers, galleries and memo- ry institutions) from restoring and preserving their collections properly.

• State-of-the-art restoration technology.

• Restoring memories before they are lost forever. • World leading expertise with all types of photographic material. • Overall quality control and quality management.

• Fast and easy solution.

• All restored photos can be digitised, then easily accessed and stored on piqlFilm, a unique offline, secure and future-proof storage medium.

USECASE

We provided expert restoration services for a recognised Italian institution, with a large photographic collection. This project required both analogue (traditional) restoration and digital restoration for a large portion of the collection. Over 600,000 images and negatives were cleaned, restored and digitised prior to being catalogued and injested into our online management system. Our expert care and customised approach ensured this project was completed on time and to the client’s satisfaction.

Co-funded by the European Union

Co-funded by the European Union

Key challenges include: • the lack of expertise and knowledge resulting in poor restoration and preservation • accelerated deterioration due to incorrect storage and handling (ie. high relative humidity, high temperature, exposure of the media to the direct sun light, air pollution, and acidic boxes and containers) • lack of education about the importance of a proper methodology for restoration and specific technical training of the personnel • quality assurance when carrying out both traditional and digital photo restoration With Piql’s high quality photo restoration, digitisation and preservation services, your photos will live well into the future. Our digital restoration service provides a comprehen- sive solution to recover the photo and apply post- production processes to deliver a brand-new digital copy. THE SOLUTION

Our service includes: • proven photo restoration methodology including deacidification, consolidation of cracks in the gelatin, glass plate negatives and repair of visible damaged caused by water stains or fungus. • leading industry software that allows the use of scripts and pre-defined curves to optimise files, and correct colour and tone. • expert consultants deliver a tailored service, taking into account your financial, technical and overall restoration needs. • traditional and digital restoration that is highly customised and personalised, providing ultimate efficiency. • after the photo restoration and digitisation process is finalised, the files can be automatically ingested into Piql’s online archival management solution as well as our secure long-term data storage solution.

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

PHOTO RESTORATION

PHOTO

SCANNING

Meta data

INSTANT ONLINE ACCESS

DIGITISATION i.e. metadata extraction and generation

FILES

CONTACT INFORMATION For a complimentary, no-obligation discussion on how to restore, digitise and preserve your photographic collection, contact your local Piql Partner—details available at piql.com/contact .

Copyright Piql AS © 2019 | Version 02-2019

DIGITISATION Microfilm & microfiche

Piql is the best choice for digitising and safeguarding your irreplaceable data. As a specialist digitisation provider for microfilm and microfiche, Piql can offer a complete solution ensuring high resolution capture, secure long-term storage and guaranteed accessibility.

THE CHALLENGE

BENEFITS

Microfilms have been produced on a large scale since 1925 as a means of long-term preservation.

• Increased accessibility of microfilm data

Microfilm often holds large amounts of information with up to 25 000 exposures on one film.

• Safe long-term digital storage for your data

Today, millions of valuable documents are preserved on microfilm in archives all around the world.

Although microfilm is a secure analogue medium, its everyday use can be complicat- ed. Moreover, handling microfilm requires skill and professional expertise, as incorrect handling can destroy valuable information. High humidity or high temperatures can also damage the emulsion during storage.

USECASE

A national hobby Club had 210 000 microfilm exposures that held historical pedigree information. The use of the microfilms was complicated, especially, after the microfilm reader went missing, and the Club wanted to keep the im- portant information safe for future use. An optimised plan was initiated, digitising the microfilms, and entering information into a searchable database.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Piql will work with you to deliver an optimized digitisation service, including:

Piql offers a complete end-to-end solution for digitisation and online access of microfilm and microfiche. Our ser- vice enables simple management and enhances the use of your data. For example, engineers, designers and research- ers can easily search, access and use documents and blue- prints in digital form. With Piql Finland, all types of microfilm and microfiche can be digitised.

• high quality project management • state-of-the art equipment

We ensure special file types are stored and converted to the optimal form. For example, for architectural files, we provide simultaneous DWG-conversion to ensure they are ready to be used in modern CAD-environments by archi- tects and engineers.

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

MICROFILM

DIGITISATION enrich metadata through extraction from documents

SCANNING

INSTANT ONLINE ACCESS

MICROFICHE

CONTACT INFORMATION

For a complimentary, no-obligation discussion around about how we can digitise your microfilm archive, contact your local Piql Partner — details at www.piql.com/contact .

Copyright Piql AS © 2019 | Version 01-2019

DIGITISATION Industrial X-rays Piql provides services for digitising, converting and safeguarding your irreplaceable data. As a specialist provider of industrial X-ray digitisation services, Piql can offer a complete solution ensuring high resolution capture, and guaranteed accessibility. We can also include secure, long-term storage of the information with guaranteed authenticity of the content.

THE CHALLENGE

BENEFITS

The use of industrial X-rays for non-destructive testing enables a detailed eval- uation of products and components without damage. This is a key solution used for evaluation, troubleshooting, research, and quality control in science and industry, because it can: • verify that hidden components are present and connected properly • find cracks, voids, or other flaws in assembled products • verify weld integrity • assess the number of welds, teeth, slots, or other such features • perform a critical dimensional measurement| X-ray film is widely recognised as one of the most fragile document types to store, as older X-ray films become embrittled and break easily. X-ray films must also be preserved under highly controlled conditions as nitrate and acetate film in poor condition emit obnoxious gases (primarily vapours of acetic acid) that are harmful when ingested or inhaled. Scanning and digitisation ensures these records can be kept, accessed and used for the long term.

• Eliminates problems with aging of films and retains high resolution image quality • Guaranteed access to in- formation, both now and in the future

• Reduced physical storage costs

• Compliant with interna- tional standards such as EN 14096

• Affordable

USECASE

We provided industrial X-ray digitisation services for a major European electricity and ancillary services provider that needed to digitise its archive for compliance purposes. Our professional scanners provided high quality metadata capture while ensuring the X-ray film was handled with extreme care. Our digitisation service supported our client in their compliance and ensured the information captured on X-ray is accessible, searchable and will not deteriorate into the future.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Our trusted service includes: • on-site digitisation, tailored to the client’s needs • leading technology: • NDT Pro digitiser (VIDAR) • FS50 digitiser (GE) • MII-900 Plus digitiser (Microtek) • fast image capture and data management • enhanced filters to achieve the same or better reso- lution than original film • metadata qualified for ASTM (American Society for Testing and Materials) standard and DICONDE format and catalogued for easy integration with existing in- formation management • online accessibility and searchability.

Piql can offer a complete solution for managing all non-destructive testing (NDT) of images and reports together with all material certificates. The client can make their own reports which will be stored with digitised images in the same file. The objective is the continuous digital flow of information and a uniform documentation of all data, which also includes the re- sults of the mandatory material testing.

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

Meta data

INSTANT ONLINE ACCESS

DIGITISATION i.e. filtering, metadata extraction & generation

INDUSTRIAL X-RAYS

SCANNING

CONTACT INFORMATION For a complimentary, no-obligation discussion on how our services can benefit you, please contact your local Piql Partner. For details, please go to piql.com/contact .

Copyright Piql AS © 2019 | Version 01-2019

DIGITISATION Film

Piql is a trusted provider of end-to-end solutions for digitisation, restoration and safe- guarding moving images for the future. As a specialist provider of film digitisation ser- vices, Piql can offer a complete solution ensuring high quality capture with relevant metadata and guaranteed accessibility.

THE CHALLENGE

BENEFITS

More than a century of cinematographic heritage is stored on analogue film. There is a risk that this heritage may become inaccessible in the future if it re- mains in analogue form. The film foundation, a US-based non-profit founded by Martin Scorsese, has assessed that more than half of all the films created before the 1950s are impossible to interpret and therefore lost. Key issue in preserving film is controlling the form of decay known as “vineagar syndrome”. More properly referred to as acetate film base degradation, a very similar state to nitrate film base deterioration. Both emulsion and film carrier are subject to degradation and are affected by different types of problems (torn or missing perforations, scratches, warping or shrinkage). Classic films continue to be treasured by communities and festivals all over the world, via television, streaming services, BluRay and DVD.

• Greater access to film heritage

• Ensuring film quality is maintained while being acces- sible for future generations • Opportunities to monetise assets on new digital platforms

• Ability to store content in multiple digital formats

• A new digital master ready for exhibition on digital cinema screens or any other platforms

USECASE

We digitised a range of award winning films for a highly recognised European film festival. We provided professional scanning, trained local staff and ensured rapid and high quality metadata extraction and generation. Our service allowed our client to re-use and re-purpose their content, extracting greater value from their archive.

Co-funded by the European Union

Co-funded by the European Union

THE SOLUTION

Digitisation offers significant benefits for your film ar- chive. Not only does it dramatically increase the life and use of your analogue film, digitisation also allows for faster access, searchability, fast format conversion and simlple distribution. By digitising the analogue film content, you can enable re-purpose of the content by sharing and monetising the film assets to new audiences. Piql provide a complete digitisation kit at your desired location. As the the first true all-in-one film digitisation system, our service is characterised by incredible ease of use, flexibility, speed and affordability.

Our trusted solution provides: • Restoration/repair and cleaning of films before scanning(optional) • transfer of analog content to digital files via ARRI, Vintage Cloud, IMAGICA and CINTEL scanners - supporting input of 35mm and 16mm in real time - supporting 2K and 4K output • core visual recognition that can recognise objects, scenes, events, and emotions with human accuracy or better • smart indexing and automatic tagging to enhance searchability • artificial intelligence that allows recognition of thou- sands of concepts with human accuracy or better in near real-time • delivery of digital data byframe sequence (online), vid- eo codec file (offline) and logarithmic color space, mak- ing it possible to fit more dynamic range into an image and simulate nolinear film response to light • distribution: digital cinema package (DCP) services for digital cinema distribution • consulting, training of staff and on-site digitisation team delivering a tailored service for your organisation.

WORKFLOW

LONG-TERM PRESERVATION ON PIQLFILM

ANALOGUE FILM

RESTORATION SERVICES

INSTANT ONLINE ACCESS

SCANNING

DIGITISATION i.e. automated metadata extraction and generation

CONTACT INFORMATION

For a complimentary, no-obligation discussion around ideas on how digitisation can benefit you, please contact your local Piql Partner. For details, please go to piql.com/contact .

Copyright Piql AS © 2019 | Version 02-2019

Film restoration Piql provides services to restore, digitise and safeguard your irreplaceable films. As recognised innovators in the film industry, we offer a complete solution including professional restoration (analogue/digital), digitisation and long-term storage services.

THE CHALLENGE

BENEFITS

More than a century of cinematographic heritage is stored on analogue film. The Film Foundation in the US estimates that more than 50% of cinematography legacy from before 1950 has been lost. Older piec- es of analogue cinematography require restoration and digitisation so they can continue to be enjoyed by audiences and monetised for digital cinema and other channels. Classic films continue to be treasured by communities and festivals all over the world, with many now available for television, streaming services, BluRay and DVD. Film restoration describes a series of ongoing efforts to stop decaying process and creating a specific version of the film in which all digitised frames are compared, to ensure the best quality.

• Access to film heritage by restoring valuable assets.

• Ensuring film quality is maintained while being accessible for future generations

• Ability to store footage in multiple digital formats

• A new digital master ready for exhi- bition on digital cinema screens or any other platforms • Preservation of digital masters, including audio tracks, special effects and modern features

USECASE

We provided film restoration services for a large number of famous films held by a national film archive, including animated films and documentaries. Our efficient and professional service systematically repaired damages present in the film material, cleaned traces of dirt and removed damages and scratches. Digital films were restored and optimised by applying image stabilisation, color grading and color correction. This was followed by reframing to modern formats and applying digital image enhancements, before creating Master Video and DSM formats according to the client’s specific requirements. These famous films are now restored, digitised, guaranteed to last into the future and can be re-used and repurposed, creating significant value for the archive.