Operating and CIP Budget Fiscal Year 2015-16

Council Services and Records Management (continued)

FY 15-16 WORKPLAN

 CITY OF MORGAN HILL  FY15-16  OPERATING AND CIP BUDGET  CITY OF MORGAN HILL  FY 15-16  OPERATING AND CIP BUDGET  CITY OF MORGAN HILL  FY 15-16  OPERATING AND CIP BUDGET  CITY OF MORGAN HILL  FY 15-16  OPERATING AND CIP

Review and update index of records, convert all files to the standard filing system, review and recommend for storage of records and identify and recommend for destruction of inactive and transitory records including electronic files

Mentor and train employees in the processing of California Public Records Act requests, the Brown Act, website agenda posting, minutes production, City Council meeting follow-up, familiarity with Department’s policies and proce- dures, indexing of historical documents

CITY COUNCIL GOALS

Council Services and Records Management will implement policies and activities that are aligned with the priorities, goals and strategies the City Council has set for 2015:



Supporting Youth

 Continue to support youth by providing tours of City Hall and Council Chamber to the various schools and youth groups within the community



Preserving and Cultivating Public Trust

 Continue to provide the City Council agendas to the public in a variety of media

 Work to enhance community engagement by exploring the possibilities of providing City Council agendas in Spanish

 Utilize Granicus’ Legistar which provides increased employee efficiency and transparency to the public

 Continue to respond to Public Record Requests in a timely manner



Participating in Regional Issues

 Continue representation of Morgan Hill through participation in regional associations relating to Council Ser- vices and Records management such as; MMANC (Municipal Managers of Northern California), Northern Divi- sion CCAC (California City Clerk’s Association), and Northern Division ARMA (Association of Records Managers and Administrators)

 Continue partnership with the Santa Clara Valley Habitat Agency

FINANCIAL COMMENTS

Costs for positions are distributed between the Council Services and Records Management and Elections budgets. The Council Services Assistant position is funded 50% through an Administrative Services Agreement with the Santa Clara Habitat Agency. In FY15-16, 10% of the personnel cost of the Administrative Services Director will continue to be allocated to Council Services and Records Management. The City continues to serve as a Passport Acceptance Facility for the U.S. Department of State Passport Services.

CITY OF MORGAN HILL  FY 15-16  OPERATING AND CIP BUDGET  CITY OF MORGAN HILL  FY 15-16  OPERATING AND CIP BUDGET  CITY OF MORGAN HILL  FY 15-16  OPERATING AND CIP BUDGET

153