Sales Shop Report Writing

Setting up Folders in the Computer

As you begin to organize your computer for the many different documents that you will be receiving, we suggest the following format. Please adjust and tweak as you find what works best for you. You can set these folders up to be accessed through your Desktop or through My Documents.

Create a folder entitled:

Hospitality Softnet or HSI

Subfolders to include:

1. A monthly folder for each month of the year as follows o January o February o March and so on

Subfolders to be set up with each hotel name Westin St. Croix The Ritz-Carlton Miami This is where reports, audios and anything associated with each assignment as you are working on them and when they are completed.

Please save all work (report, audio and correspondence) for 90 days. After 90 days, you may delete the contents of the monthly folder.

2. Forms This is where all forms including the proofing checklist and the log of shops faxed will be filed.

3. Shopper Checklists This is where checklists will be saved.

4. Invoices This is where you will save your invoices that are mailed to HSI.

IMPORTANT: As you type your reports, always create a BACKUP on a memory stick in case your computer fails. We also strongly recommend printing out the pages that are typed! Whenever typing additional information, do a new backup.

17 Confidential. For use by Hospitality Softnet Staff only