Sales Shop Report Writing

Naming Files and Correspondence

The report will come to you already started and named. You may save it to your monthly folder for the current month and begin your work on it. In most cases, documents and audios for sales and catering the following way:

SHARED SHOPS NAMING FILES:

Review this page carefully

In most cases, documents and audios for sales and catering the following way:

Hotel Code_Date_Shopper Initials

So, for a hotel which has a hotel code of 3000s initiated on May 4, 2012 by Mary Smith, you would name the file as follows:

Example:

3000s_050412_ms

For a “shared shop,” we will add the Report Writer’s initials to the end of the file name:

Hotel Code_Date_CallerInitialsWriterInitials

Example:

3000s_050412_ms dp

SHARED SHOPS NAMING CORRESPONDENCE:

When a Sales or Catering assignment asks that materials be submitted along with the shop, the file name for all correspondence should match the Shop Id Code. For example, if assignment 3000s asks for collateral to be sent, you would save all the emails and proposals received as either a Word or Adobe document and name it as follows

3000s_050412_msdp Menus 3000s_050412_msdp Proposal

If the assignment requires that materials be submitted with the final report, it will be noted on the assignment sheet.

SPECIAL NOTES :

The final report and audio are submitted in the same email. Any correspondence is submitted at the same time but in a separate email.

Please save all work (report, audio and correspondence) for 90 days. After 90 days, you may delete the contents of the monthly folder.

In some cases, the name of the report and audio will not follow this rule. Refer to the Shopper Checklist to ensure the files are named correctly.

18 Confidential. For use by Hospitality Softnet Staff only