Project 2013 Advanced

Project 2013

Lesson 4 - Finalizing a Project

Switch to the Resource Sheet view and apply the Cost table. View the Variance field and notice that the cost of all tasks assigned to the 4 Plumber resource was $600 less than planned. Apply the Work table. The Variance field for the 4 Plumber resource shows that it took 12 hours less than planned to complete the assigned work.

Switch to the Gantt Chart view, apply the Entry table, and drag the split bar back to the right of the Duration field.

U SING F INAL D ATA IN A N EW P ROJECT

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Discussion

When you are starting a new project that is similar to a completed project, you can copy all the information from the completed project into the new project. After you copy the data, you can edit, insert, and delete information as desired.

After copying a completed project, you should change all the tasks from 100% complete to 0% complete. You can update the durations, start dates, and links to create a baseline plan based on the final results of the completed project. In addition, you can update the resource and assignment information to reflect the needs of your new project. When you copy project information, the resource names from the completed project appear in the Resource Sheet view; however, each one is assigned a maximum unit value of 100% . Other resource information, such as costs, are not copied. When you copy project information, you can enter a new project start or finish date, but you will be advised of conflicts with any dates that have constraints applied to them. For this reason, it is recommended that you remove all constraints before you enter a start or finish date for your new project. Once you remove all constraints and enter the new start or finish date, all task dates are updated accordingly. You can then constrain and modify the tasks in your new project file as desired. When tasks are copied, the baseline values for those tasks are also copied. If you do not save a new baseline, the baseline dates from the original file from which you copied the data appear in the baseline fields, but have no effect on your project. When you are ready to save a baseline later, you can save it and all the baseline fields will be updated to reflect the current plan for the new project.

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