Financial Policy Handbook 2017
Record Title
Retention Period
Reason
E. Road Use Tax Funds 1. Application for
5 years
Fiscal value ends
Financial Aid (Forms 230001, 230002, agreement, invoices, payment vouchers, certificate of audit) 2. Annual Street Finance Report 3. Street Construction
5 years
Fiscal year ends
5 years
Fiscal value ends
Program (Form RUT 1-A, 220001, 220002)
4. Aerial Street Maps
Permanent
Continuing historical value
F. Claims for State Sales Tax 5 years G. Claims for State Fuel Tax 5 years
Fiscal value ends Fiscal value ends
H. Special Assessments 1. Certified Mail stubs
5 years after final payment
Fiscal and legal value ends
from Notice to Property Owners
2. Assessment Title Searches
5 years
Fiscal and legal value ends
3. Preliminary and Final Assessment Schedules 4. Petition and Waiver (agreements to special assessments)
5 years after final payment
Fiscal and legal value ends
5 years after final payment
Fiscal and legal value ends
5. Assessment Plats
5 years after final payment 5 years after final payment
Fiscal and legal value ends Fiscal and legal value ends
6. Certificate of Levy and Final Assessment
I. Bond Issues and Proceedings
1. Bond Certificates 2. Redeemed Coupons
5 years after final recall 5 years after final recall
Fiscal value ends Fiscal value ends
3. Bond Register
Permanent
Code of Iowa , 372.13(5). Also continuing administrative, legal and historical value
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