Financial Policy Handbook 2017

FINANCIAL POLICY AND PROCEDURES MANUAL

Title: FINANCIAL POLICY

Date of Version: 10/15/2018

Section: PUBLIC PURPOSE EXPENDITURE

Resolution No.: 5848

SECTION 1 - BACKGROUND Pursuant to the statutes and laws of the State of Iowa, which permit and require the expenditure of public funds for public purposes, the City of Spencer believes it necessary and appropriate to provide assistance and guidance to the officials, employees and representatives of Spencer to aid in the determination of when public funds may be spent for a public purpose. SECTION 2 - DEFINITION A public purpose expenditure is one which relates to the purpose for which the City of Spencer exists and the duties and responsibilities of Spencer, its elected and appointed officials, employees and other representatives. SECTION 3 - GUIDELINES 1. Training and development programs for Spencer employees serve a public purpose when those training and development programs are directly related to the performance of the employee’s job-related duties and are directly related to the programs/services for which the City is responsible. 2. Payment of employee work-related expenses, including travel, lodging and meal expenses, serves a public purpose when those expenses are necessarily incurred by Spencer employees in connection with their actual work assignments or official duties and those expenses are directly related to the performance of the governmental functions for which Spencer has responsibility. 3. Appropriate safety and health programs for Spencer employees serve a public purpose because they result in healthier and more productive employees and reduce certain costs to the City and the taxpayers of Spencer, including various costs associated with worker’s compensation and disability benefit claims, insurance premiums and lost time from employee absences.