Planting Churches Among the City's Poor - Volume 2

352 • P LANTING C HURCHES AMONG THE C ITY ’ S P OOR : V OLUME 2

F. Who will receipt donations over $250? (This person cannot count the money.) G. Who will deposit the money in the bank? (This person cannot keep the records.) H. How will expenditures be approved? (Can’t be the person writing and signing the check) I. Who will write checks? (This person can’t sign the check.) J. Who will sign checks? (This person can’t write checks.) K. Who will be the second signer for checks over $250? L. How often will reports be reviewed by leadership? M. What reports will be prepared for review? N. Who will reconcile the bank statements? (Can’t have any other financial role in the church) O. How much petty cash will be available? (See attached sample of petty cash procedures.) P. Who will be responsible for petty cash? Q. When will various duties be handed over to indigenous leaders? 1. Check signer: sign checks, count money, make deposits 2. Counter: count the money (so there are always two people for the first count), sign checks when two signatures required 3. Check writer: write checks, issue receipts, keep the records, does the second money count 4. Bank reconciler: reconcile the bank statements, approve expenditures B. When receiving offerings: 1. Secure donations until they are counted (locked box or safe). 2. Count money twice. a. First by the check signer and counter b. Second by the check writer c. If possible, provide a third person to reconcile the two counts. If a third person cannot be available, and the two counts are not identical, count again. 3. Record donations. 4. Receipt donations over $250.

III. Recommended procedures A. Assign minimum responsibilities: