SSC_2020_Post_Covid-19_Playbook_V1
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Post COVID-19 Response PLAYBOOK
Expertise. Commitment. Value.
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Sincerely, Jane Doe SSC Operations Director
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Table of Contents
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B1: Actionable Strategies SOP for Post COVID-19 Recovery
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B2: Actionable Strategies High Touch Area for Post COVID-19 Recovery
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C1: Priority Implementation
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C2: Priority Implementation
19
C3: Secondary Implementation Intelligent Energy Management
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D3: Ramp Up Checklist
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B1: Actionable Strategies SOP FOR POST COVID-19 RECOVERY
Classrooms
Deployment of electrostatic spraying after-hours to add an additional layer of safety Numbering rows and seats can allow for multiple configurations for each room between cleans: Hour 1 Odd rows & Odd Seats Hour Two Even Rows & Even Seats Hour 3 Odd Rows & Even Seats Hour 4 Even Rows & Odd Seats Recording and tracking of critical activities to completion Quality Control - Regular measurement and reporting Occupancy based tasking Increased frequency of high touch disinfection
B1: Actionable Strategies | SOP for Post COVID-19 Recovery
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General Facilities
Additional hand sanitation stands have been deployed throughout campus. Alcohol wipes available if possible Evaluate HVAC by building to include: Filters, UV, Needlepoint Bipolar Ionization, Dry Hydrogen peroxide and airflow requirements. BPI and Dry Hydrogen Peroxide may be appropriate for clinics, quarantine dorms or high use spaces. Staggered start times to allow additional coverage during all building occupied hours. The use of facial covering was made mandatory when social distancing (6 ft.) could not be achieved. This applies to both the job site and while driving on campus Traffic and Social Distancing Signage in all areas and buildings ATP testing for high touch surfaces to add confidence
B1: Actionable Strategies | SOP for Post COVID-19 Recovery
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Dorms
Evaluate areas for quarantine Additional common space cleaning HVAC evaluation of extreme importance
Areas of Suspected COVID-19 Exposure
Any areas having been exposed to the virus will be cleaned by SSC. As per recommendation of the CDC, SSC will clean isolated rooms 24 hours after area exposure. If exposure is in common areas, SSC will disinfect immediately. An electrostatic sprayer or a canned fog bomb containing an EPA rated virucide will be utilized initially and a wipe down with virucide will be done once fogged.
B1: Actionable Strategies | SOP for Post COVID-19 Recovery
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General Cleaning Procedures
All general cleaners have been replaced with EPA rated Virucides Investment in capital items targeting disinfection outcomes Maintain appropriate par levels of required PPE and disinfectants A color coded system is utilized on our microfiber towels to avoid cross contamination
Offices/Transportation
Utilize a two rag system while cleaning offices to avoid cross contamination SSC recommended that staff/faculty clean and disinfect their personal items in their office, i.e. Phone, keyboard, mouse, TV and computer. SSC is willing to supply product to based on availability for an additional charge. Continuous update of safety standards Disinfect buses on routine basis and utilize drivers between full treatments (electrostatic)
B1: Actionable Strategies | SOP for Post COVID-19 Recovery
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B2: Actionable Strategies HIGH TOUCH AREA FOR POST COVID-19 RECOVERY
Classrooms
telephones / computers electronics
desks / tables
switches
door handles
chairs
pencil sharpener / metal surfaces
B2: Actionable Strategies | High Touch Area for Post COVID-19 Recovery
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Restrooms
door handles
switches
dispensers / paper towel holders
bathroom handles / toilet flush / shower control / tap
toilet seats / splash walls
B2: Actionable Strategies | High Touch Area for Post COVID-19 Recovery
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Offices / Conference Areas
telephones / computers printers
desks
switches
door handles
metal surfaces
B2: Actionable Strategies | High Touch Area for Post COVID-19 Recovery
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Athletic Facilities
door handles
food contact surfaces
switches
sinks / shower handles
toliets seats / flush handles / splash walls
dispensers
hard surface benches / chairs
athletic equipment
locker exterior
B2: Actionable Strategies | High Touch Area for Post COVID-19 Recovery
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C1: Priority Implementation
PRIORITY
High Touch Frequency & Visible Action
Behavior Change
Wellness Check
OUTCOME
TRAINING TO INCREASE AWARENESS Heightened awareness of programs contributing to a safer workplace Increase in workplace morale and engagement Lower workplace anxiety
DAILY DISINFECTION PROGRAM Better allocation of cleaning resources Disinfection program aligns with CDC guidelines Cleaning frequencies align with Healthy Building standards Communicating Services to Customer Heightened awareness of disinfection services leading to a safer workplace Increase in workplace morale and engagement Lower workplace anxiety OPERATIONS Map building and identify high use/touch areas Increase high use/touch areas SOW Agree to, and document, SOW changes and associated costs with client, including “add on” scope changes (periodic electrostatic spraying, UV, after hours deep cleaning, etc.) Adjust Duty Lists Retrain staff, as needed COE Team Monitor CDC guidelines and Healthy Building standards
MONITOR AND RECORD EMPLOYEES FITNESS TO WORK Mitigates accidental introduction of COVID-19 into the building Align staff and vendors with safe building access protocols Provides an assumed accountability for healthy work practices OPERATIONS Review COVID-19 Decision Trees Review Wellness Check Program with associates COE Team COE TEAM Develop Employee Temperature Check Procedure with Corporate Safety Manager
CRITICAL ACTION
Train associates on how to talk about COVID-19 disinfection practices with building occupants Train employees on physical distancing and personal hygiene
C1 + C2 Priority Implementation
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C2: Priority Implementation
PRIORITY
Technology
Testing
QA Reporting
OUTCOME
RECORDING AND REPORTING ON CRITICAL ACTIVITY COMPLETION Visibility of “real time” compliance data Demonstrate scope compliance Proactively address deficiencies should they occur Compare data across sector for quality Openly share results with client OPERATIONS Retrain QA process, guidelines, etc. Establish standard SSC inspection criteria COE TEAM Maintain SSC ATP Testing Program Establish consistent client facing data rollup dashboard
SPECIALIZED PRODUCT AND EQUIPMENT Incorporate anti-microbial technologies into disinfection program Increase inventory of electrostatic sprayers Improve capability of Rapid Response Teams Adjust Disinfection Program to meet changing internal and external site conditions OPERATIONS Equipment/technology evaluation for site specific application Identify and document scope related changes Prepare and present pro forma and cost benefit analysis to clients Ensure skills, training and PPE are in compliance with safety policies and chemical SDS
VERIFICATION SWAB TESTS ON HIGH TOUCH SURFACES AND HOTSPOTS Collect, analyze and report quality data from multiple test surfaces and hotspots Demonstrates scope compliance and effectives of cleaning process Client and occupant peace of mind Reduces employee liability risk to the client OPERATIONS Establish and agree on testing methodology with the client Establish testing schedule and identify targeted hotspots Selectively purchase ATP meters COE Team Maintain Eurest Services ATP Testing Program Establish consistent client facing data rollup dashboard
CRITICAL ACTION
C1 + C2 Priority Implementation
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C3: Secondary Implementation
Intelligent Energy Management In addition to tangible conservation practices, monitoring and controlling energy consumption can have a major impact on a campus’s bottom line. SSC has developed a comprehensive energy management program that can make operational adjustments to maximize efficiency in heating, cooling, and electrical usage. From small, energy efficient upgrades to major capital expenditures, SSC can deliver significant long-term return on investment through utility cost reduction. Our program can help you realize revenue growth that can be applied to other areas to help you achieve your goals. THE ISSUE: OUR SOLUTION:
Outdated technology and poorly-operating HVAC equipment and control systems are major contributors to warm and humid classrooms and code-deficient indoor air quality. A recent Berkeley National Laboratory Study showed elevated CO2 levels correspond to decreased cognitive function. Children in classrooms with higher outdoor air ventilation rates tend to achieve higher scores on standardized tests in math and reading than children in poorly-ventilated classrooms.
Our energy team installs HVAC, lighting, and control systems that meet and exceed ASHRAE standards, restoring the classroom to the appropriate academic learning environment. Air handler unit retrofit and modernization Demand control ventilation Cooling tower optimization Full lighting controls optimization and LED fixture replacements Constant flow to variable flow conversions Electrical system power factor correction Variable refrigerant systems
C3: Secondary Implementation
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D3: Ramp-Up Checklist
MANAGEMENT
EQUIPMENT/SUPPLIES
Ramp-Up Checklist
Contact Management to ensure availability
Maintenance check equipment
Ensure Building Access is Current
Order new CAPEX required for new scope
HOURLY
Inventory existing supplies and PPE
Clock System Check
Order needed Supplies and PPE
Dark Property Start
Contact associates for availability
Train users on new equipment
Partial to Low Occupancy Start
SAFETY
Recruit new hourly associates as needed
Ensure Building Access is Current
Whole safety meeting for all
Full Occupancy Start
Order new uniforms as needed
New Hourly Safety Training
BUILDING
SDS for new chemicals introduced
Stock Supply Closets
Respiratory Protection Program for N95 wearers
SCOPE
Stock restrooms
Pre-clean and disinfect buildings
Review Scope Changes with Client
Secure keys and access cards
Memorialize any agreed upon scope changes
Revise duty list
D3: Ramp-Up Checklist
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