Associate Handbook 2018

Part-Time Associates

Associates whose standard contractual hours of work are less than 35 hours per week will receive a pro-rata holiday entitlement. This will depend on individual work patterns that are based on the entitlements listed above. The entitlements increase with length of service. They will also receive a pro-rata Public Holiday entitlement, please see section 6.3 below.

Birthday leave

The Company also allows Associate to take an additional day’s paid leave in recognition of their birthday. This extra day was approved by the Company so that Associates can spend time with friends and family to celebrate on or around their birthday. As with all holidays, this leave needs to be agreed with an Associate’s Manager and must be taken either on the birthday or during the 7 day period in which the birthday falls. This “birthday leave” cannot be carried forward and if it is not taken during the allotted period then it will be forfeited. There will also be no pay in lieu if the day is not taken as leave. Associates must agree the dates on which they wish to take holiday with their Manager as early as is reasonably possible before making any arrangements. The Company reserves the right to refuse a request for holiday if it is at a time inconvenient to the business. A holiday of more than two consecutive weeks will require the permission of the Head of the Division. Holidays should not be carried forward to the following year. However, if business conditions prevent Associates from taking their full entitlement in the holiday year (1st May to 30 th April), they may, with the agreement of their Manager, carry forward up to one and a half days holiday. This must be taken in the first quarter of the following holiday year. 6.2 Holiday Arrangements *

Pay in-lieu of holiday will not be given for any annual holiday entitlement Associates are unable to use up during the holiday year.

6.3

Public Holidays *

Associates are entitled to annual Public Holidays in addition to their annual holiday.

Where a Public Holiday falls on a Saturday or Sunday the following Monday will be observed as a Public Holiday.

Part-time Associates

If an Associate works part-time they will be given a pro rata public holiday entitlement.

When a Public Holiday falls on one of the Associate’s normal working days this will be deducted from their Public Holiday entitlement. Please see example below:

A part-time Associate works 3 days per week on Monday, Tuesday and Wednesday.

This Associate would be entitled to 14.5 days holiday entitlement and 5 days Public Holiday entitlement.