Associate Handbook 2018

 the date expected to return to work.

For Absence of 1 to 7 Consecutive Days:

Associates must continue to regularly update their Manager of their illness and when they expect to return to work. Upon their return to work Associates must enter their absence on the HR Self Service Site.

For Absence of More Than 7 Consecutive Days:

If an Associate’s absence extends to eight or more consecutive days (including weekends and public holidays), they must obtain a medical certificate from their doctor and they should send this to their Manager. Associates should forward further medical certificates to their Manager as the previous one expires. The Company asks Associates to inform their Manager of any progress at least once a week.

Upon returning from their period of absence, the Associate must enter the dates on to the HR Self Service Site as well as scanning a copy of their doctor’s certificate on to the system.

The law requires the Company to satisfy itself that the proper procedures are followed before SSP can be paid. Therefore Company Sick Pay and SSP may be withheld and disciplinary action taken if, without good reason, an Associate:

 is late notifying their absence, i.e., they do not notify their Manager of their absence on the first day of absence; or

 fail to provide adequate evidence of sickness, as outlined above; or

 where a Manager is not satisfied that the absence was genuinely due to sickness

If Associates are absent through sickness or injury for more than five days in any twelve month period the Company reserves the right to require a medical certificate for each and every day of absence through sickness or injury for the following twelve months.

The Company may, at any time in operating this policy, ask Associates to consent to a medical examination by a Doctor nominated by the Company at its expense.

Associates will be asked to agree that any report produced in connection with any such examination may be disclosed to the Company and that the Company may discuss the contents of the report with our advisers and the relevant Doctor.

Return to Work Interviews

Upon their return to work from a period of absence of any length, Associates may be required to report to their Manager for a return to work interview. A copy of this may be passed to the Human Resources Division.

The return to work interview guidelines for Managers and the relevant forms can be found on LockDocs within HR Forms.