5210610S Payroll PPM v1

CITY OF RALEIGH, N.C. SUBJECT Human Resources Leave Policy

NUMBER

REV

EFFECTIVE DATE 06/29/18

PAGE 2 OF 8

300-9A

with the City unless a supervisor approves otherwise.

Annual Vacation Leave Earning Rates

Regular full-time employees are eligible to earn leave on the following basis:

Continuous Service Completed

Earning Rate- Work Days Earned

0 years – Less than 3 years 3 years – Less than 10 years 10 years – Less than 15 years 15 years – Less than 20 years

1 day per month

1.25 days per month 1.5 days per month 1.75 days per month

20+ years

2 days per month

Police Department sworn personnel holding the rank of Police Captain and below earn vacation based on an 8.4 hour day, regardless of the schedule worked. Police Majors, the Deputy Police Chief, and the Police Chief earn vacation based on a 7.75 hour day, regardless of the schedule worked. Fire Department personnel assigned to Fire Suppression Division shall earn vacation at a rate of 12 hours for a day and shall accumulate vacation leave based on 2.2.1. A day of vacation for other employees in Fire is either 7.75 hours or 8 hours depending on their schedule but shall not exceed 8 hours. Absences due to sickness, injury, or disability may, at the request of the employee, be charged against vacation leave accruals. Vacation leave requests should be made and approved prior to the time such leave will be taken. Each Department Director shall consider vacation leave requests with regard to operating requirements and, where possible, grant the requests of the employees. Vacation leave may be accumulated up to a maximum of fifty (50)workdays with conversion to sick leave after 50 days every month. Unused vacation leave accrual shall be paid to the employee upon termination up to a maximum of fifty (50) workdays, less any monies owed to the City, including pay advancements or overpayments, amounts owed for violations of administrative regulations, failure to return city owned property, or benefit premiums in arrears. Amounts due will be subtracted from vacation payout. The City will provide an itemized list of the amounts due and paid. Vacation leave shall be charged against accrual in quarter hour (.25), half hour (.50), three quarter hour (.75) and one hour (1.0) increments of time. No time will be accepted in smaller than quarter hour increments with the exception of when an employee wishes to reduce the balance to “zero” at which time the system will accept a request for time less than a quarter hour. As stated in Administrative Regulation 300-5, Work Time for City Employees, 2.7.2.4, supervisors may require employees to use accrued (banked) compensatory time and to take specific days or specific hours of compensatory time off before using vacation leave.

2.8 Vacation days may be forfeited as a form of employee discipline authorized under the City’s disciplinary policy.

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