5210610S Payroll PPM v1

Work Process Instruction (WPI) City of Raleigh Public Utilities Department

SUBJECT Payroll Process Step 2 Prepping Timesheets (Friday)

NUMBER

REV

EFFECTIVE DATE 1/1/19

Page 11 of 13

WPI.5210.610.2018.02

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SUPERSEDES

PREPARED BY Thomasina Barnes

APPROVED BY:

Friday Afternoon

NOTE: Repeat Steps 9.9 - 9.11, then proceed to step 9.14 9.14 Review the status of the absence requests

9.14.1 If the status is “submitted”, then the request is awaiting supervisor approval. 9.14.2 If the status is “saved” instead of submitted by the employee, corrections need to be made by payroll or the employee. 9.14.3 If the status is “denied” or “push back”, then the supervisor has sent the request back to the employee to make corrections. 9.14.3.1 Wrong leave type used 9.14.3.2 Coverage needed/understaffed 9.14.3.3 Other (check for comments)

NOTE: If there is NO COMMENT associated with the leave request, complete step 9.14. If there is A COMMENT associated with the leave request, no further corrections or adjustments need to be made by the time approver/supervisor, or the time approver/supervisor is not available to correct the request; move on to step 9.15. 9.15 Send an individual email to supervisors/time approvers regarding any remaining unapproved timesheets/leave requests. 9.15.1 The email should request for action to be taken regarding any pending leave requests and/or timesheets that remain unapproved.

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