5210610S Payroll PPM v1

Work Process Instruction (WPI) City of Raleigh Public Utilities Department

SUBJECT Payroll Process Step 4 Finalizing Payroll (Monday Morning)

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EFFECTIVE DATE 1/1/19

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WPI.5210.610.2018.04

SUPERSEDES

PREPARED BY Thomasina Barnes

APPROVED BY:

9.7.18 Complete the next division 9.7.18.1

Repeat the approval process until all divisions have been approved.

(Steps 9.7.6-9.7.17) NOTE: If there is a record or adjustment on the Spreadsheet Notes but not on the approvals screen, open a new window for Payable Time Detail. This screen will allow you to view adjustments that the system has made. Click on cost to see who approved the adjustment, and the time and day the adjustment was made (adjustments not handled by the fiscal analyst). Make an admin note about the adjustment, and move on to the next approval.

9.8 Check any last-minute emails/responses from supervisors regarding payroll 9.8.1 Make note of any corrections and adjustments that are made 9.9 Send an email to Payroll requesting that they run a PU admin 9.10 Go through lists to pick up additions that were not captured on Sunday 9.11 Review the Spreadsheet Notes for any remaining issues that were not marked out 9.11.1 Reasons for things not marked out may include: No response from supervisor, something was not captured in the admin run, or a system error occurred 9.11.2 If an employee time adjustment still was not captured, request an ECD from payroll for that employee 9.12 Contact (email/phone) supervisors requesting that they respond to previous emails regarding payroll adjustments 9.13 Contact Payroll and request that they run a final PU admin to pick up any pending issues 9.13.1 If there was a system issue, send a specific list of issues to Payroll

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