5210610S Payroll PPM v1

Work Process Instruction Appendix (WPIA) City of Raleigh Public Utilities Department

SUBJECT Additional Tips and Notes about Clockers

NUMBER

REV

EFFECTIVE DATE 1/1/19

Page 4 of 10

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WPIA.5210.610.2018.01

SUPERSEDES

PREPARED BY Thomasina Barnes

APPROVED BY:

9.3.3 If an employee forgets to swipe out on a previous day, but swipes in the next day; the system pays them for that time because it does not cut off if that out punch is missing. 9.3.3.1 If two out times appear, it will cause the system to create another time line automatically. 9.3.3.1.1 The second swipe will need to be removed manually by the fiscal analyst, and time will not be captured by the PU admin until Sunday if it is entered after close of business (roughly 5 pm). 9.3.4 On days when there is no in or out swipe, an email should be sent to the supervisor asking if the employee worked or if leave should have been requested. 9.3.4.1 No pay is received if no in or out time is entered, or there is no leave request submitted for that day. 9.3.5 All supervisors are asked to plug in scheduled out times of 3 pm on Payroll Fridays; employees should NOT SWIPE OUT. 9.3.5.1 If an employee does not leave work until after 3:15 pm, he/she will NEED TO SWIPE OUT. 9.3.5.1.1 The 3 pm manual time originally entered by the supervisor will then be deleted by the fiscal analyst. 9.3.6 The PU admin will not pick up the day for the following reasons: An out swipe is missing on Payroll Friday, the supervisor entered an employee out time after close of business, or the supervisor did not enter a manual out time at all for an employee on Payroll Friday. 9.3.6.1 Overtime will also not be captured because the employee would be short hours for the week, and will therefore only be paid for 4 days.

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