5210610S Payroll PPM v1

Work Process Instruction Appendix (WPIA) City of Raleigh Public Utilities Department

SUBJECT Additional Tips and Notes about Clockers

NUMBER

REV

EFFECTIVE DATE 1/1/19

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WPIA.5210.610.2018.01

SUPERSEDES

PREPARED BY Thomasina Barnes

APPROVED BY:

sure there is an in/out time and whether or not a meal has or hasn’t been deducted properly. 9.5.4.1 Lunch will not automatically deduct if the leave is taken right before lunch time or during lunch. 9.5.4.1.1 If the employee clocks out at 10 am, with a lunch scheduled from 10:30 – 11 am, and returns at 11:30 am; the system will pay 11:30 am – 3 pm (adjust leave if necessary, leave and regular must equal no more than 8 hours). Time Codes 9.6.1 Regular – the total amount of pay that an employee receives for the regular hours worked. 9.6.2 Callbacks – set up for emergency jobs, and only applies if an employee has clocked out and is away from the job site when the call is received. 9.6.2.1 Callbacks are paid at the rate of time and a half. 9.6.2.2 The time starts calculating from the time you leave your home (or are en route to location) to the time you return home from the jobsite. 9.6.2.2.1 UNACCEPTABLE: The scheduled clock out time for an

9.6

employee is 3 pm, but a supervisor inserts a line on the timesheet, and puts the employee back in from 3:01 pm to 11 pm. The supervisor also changing the time reporting code from regular to callback, so the employee is paid the time and a half. The fiscal analyst, in this situation, should change the time reporting code back to regular, so the system calculates regular overtime correctly. If offsetting time worked over, that time should also be regular

9.6.2.2.2

9.6.2.2.3

not call back. 9.6.2.3 If overtime runs past an employee’s normal schedule, the employee will be paid according to the regular time code. 9.6.3 Standby – is set up for an employee who is on call for the workweek; they are paid 7.75 or 8 hours of straight pay 9.6.3.1 Standby is based on 7-day workweeks which equates to 1.14 hours per day. 9.6.3.1.1 Mechanics and supervisors on call for the week are called in the event of an emergency. 9.6.3.1.2 The on-call employee must be available 24/7 for the week, which means they may not engage in partying, drinking, or be out of town. 9.6.3.1.3 If the on-call employee does not respond when called,

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