5210610S Payroll PPM v1

Work Process Instruction Appendix (WPIA) City of Raleigh Public Utilities Department

SUBJECT Holiday Premium

NUMBER

REV 0

EFFECTIVE DATE 1/1/19

Page 4 of 8

WPIA.5210.610.2018.10

SUPERSEDES

PREPARED BY Thomasina Barnes

APPROVED BY:

the system will pay the employee correctly. 9.5.4 Managed schedule is only used to make daily fixes to the hours on the non-holiday week. 9.5.5 After the holiday , the Fiscal Analyst will need to reassign the employee’s original schedule to them in assigned schedule, to take effect at the beginning of the pay period following the holiday; unless it has become a permanent schedule change. 9.5.5.1 This process must be completed each time there is an assigned schedule change. (Applies to any schedule changes) 9.5.5.2 Effective date must be the beginning of a new pay period following any temporary schedule change; not just after holidays. Special Notes about PC Users 9.6 When offsetting a scheduled day not worked, 0 hours must be entered on the timesheet OR a supervisor must go to managed schedules and mark the employee as OFF for the day not worked. 9.6.1 This only applies on a non-holiday week. 9.6.2 If this occurs on a holiday week, the Fiscal Analyst must assign a new schedule to match for the pay period, then insert a new line to reassign the original schedule for the next pay period. Special Notes about Clockers (Applies in ALL holiday scenarios) 9.6.3 Typical employees may work four 10-hr shifts 6:30am-3pm Monday through Thursday, with Friday off. 9.6.3.1 If the employee worked on the holiday, Regular must be changed to Holiday Premium in the system because all hours would be worked on the holiday. 9.6.3.2 If overtime is worked during a holiday (working late or called back to work on a holiday), their time must be broken up. 9.6.3.2.1 Time must be manually ended on the holiday at midnight 9.6.3.2.2 Insert a line to break time off at 11:59:59 pm, and any remaining time that overlaps into a non-holiday is Regular pay. 9.6.3.3 Comments MUST be present for overtime if hours are manually entered on a holiday. 9.6.3.3.1 If no comments exist, the time will be removed by the Fiscal Analyst, and he/she will then email the supervisor for verification.

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