5210610S Payroll PPM v1

Work Process Instruction (WPI) City of Raleigh Public Utilities Department

SUBJECT Payroll Process Step 1 Review of Extended Leave Absence Requests:

NUMBER

REV

EFFECTIVE DATE 1/1/19

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WPI.5210.610.2018.01

SUPERSEDES

PREPARED BY Thomasina Barnes

APPROVED BY:

Timesheets (Thursday)

1.0 Purpose : 1.1 To provide guidance for reviewing extended leave absence requests in PeopleSoft during the Payroll process for Public Utilities. 2.0 Scope

3.0

Records

4.0

Associated Documents 4.1

PeopleSoft Employee List 4.1.1 Provides pay status of employees, and other information such as: time approver, leave status, employee id, employee name, overtime default and division number. 4.2 PU – Leave of Absence Spreadsheet (Source: Excel Spreadsheet created and maintained by the Fiscal Analyst) 4.2.1 FMLA 4.2.2 Worker’s Compensation

4.2.3 Military Leave 4.2.4 Special Leave 4.2.5 Parental Leave PU – Public Utilities DH – Department Head CM – City Manager

5.0

Definitions 5.1

5.2 5.3

5.4 FMLA leave – Family and Medical Leave Act – an authorized job-protected leave of up to 12 workweeks per year for certain employees. Can be paid if sick or vacation is used. (Reference:_________ ) 5.4.1 FMLA Regular - unpaid

5.4.2 FMLA Sick – paid; if employee has it available 5.4.3 FMLA Vacation – paid; if employee has it available 5.4.4 FMLA Additional Sick – paid; if employee has it available

5.5 Worker’s Compensation – employees who have sustained a work-related injury; waiting period is 7 days before eligible for worker’s comp on the 8 th day. Form 19 must be completed for injury. 5.6 Military leave – authorized leave without pay for military training – can be from two weeks to a year; must provide orders to supervisor. 5.7 Paid Parental Leave – if an employee is a new parent (mother/father); eligible for up to 8 weeks per year. Birth must be verified with HR before employee is eligible (Verification of Birth Form). 6.0 Responsibility 6.1 Fiscal Analyst

PRINTED COPIES ARE UNCONTROLLED

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