5210610S Payroll PPM v1

Holiday Premium Pay – Pay based on the hours physically worked on a holiday in accordance with Standard Procedure 300-9A Immediate Family – Spouse, mother, father, daughter, son, sister, brother, grandmother, grandfather, granddaughter, grandson, half-sister, half-brother, stepmother, stepfather, stepdaughter, stepson, stepsister, stepbrother, mother-in- law, father-in-law, daughter-in-law, son-in-law, sister-in-law, and brother-in-law, aunt, uncle, niece, nephew, and first cousin, including such relationships by marriage. Interns (INT) – Employees in this status are performing work in a special status in relation to a specific program for a specified and limited period, i.e. summer, academic semester. Their hours of work may vary depending on the nature of work performed. Interns are not eligible for benefits and will be released from employment and terminated in the HRIS when the specified time period ends Internal Applicant – Any applicant for City employment who is currently employed by the City or currently rendering service to the City where supervision is exercised by the City. Internal Recruitment – To recruit applicants only from within the City’s organization in accordance with Standard Operating Procedure 300-22 – Recruitment / Selection Procedure Job Classification – A formal job title Job Family – Positions that are grouped together based on work performed and on required skills, competencies, education, training, and/or credentials. Job Family Placement – A method used to group similar jobs in to a particular job family. This is usually accomplished by defining Job Fields and then placing the position into a family within the field. Job Field – A method of grouping jobs based on the general type of work being accomplished. Just Cause – A legally sufficient reason. Lateral Transfer – A transfer within a department or to another department from one position to another of the same class title and/or pay grade as the first position. Layoff – a reduction in the total number of employees by separation from the City service. Market Based Pay – What the external labor market is willing to pay for similarly situated positions Merit Increase – A percentage increase in base pay that employees receive who have met specified criteria based upon their annual performance evaluation on an effective date established either by City policy or set by the City Council. Non-Exempt Employees – Employees subject to the overtime provisions of the Fair Labor Standards Act. Offset Time – Time off that is taken during the same work week or work cycle, in order to offset any hours worked beyond the established schedule. Overtime Work – Includes only that work performed by an employee at the direction of a Department Director or authorized representative, which is in excess

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