EC Meeting Papers March 2018

33. On a show of hands, every member present in person shall have one vote. On a poll, every member present either in person or by proxy shall have one vote. In the case of an equality of votes, the Chairman of the meeting shall have a second or casting vote. 34. Unless a poll is demanded, a declaration by the Chairman of the result of a resolution on a show of hands, together with an entry made to that effect in the minutes of the meetings of the Union, shall be conclusive evidence of the fact, without proof of the number or proportion of the votes recorded in favour of, or against, such resolution. a. A poll may be demanded either before or immediately after a vote by show of hands, by not fewer than one-tenth of the members present at the meeting, or may be directed by the Chairman. A demand for a poll may be withdrawn. b. If a poll is demanded or directed it shall be taken at such time and in such manner as the Chairman shall direct. The result of such a poll, when added to the result of any show of hands on the same proposal, shall be deemed to be the resolution of the Union in general meeting. 36. The instrument appointing a proxy shall be in writing and shall be deposited at the registered office of the Union not fewer than seven days before the date of the meeting at which the person named in the proxy is authorised to vote. 37. Any question as to the acceptability of any vote whether tendered personally or by proxy shall be determined by the Chairman of the meeting, whose decision shall be final. a. The Council, and any Committee to which it delegates any of its powers under Rule 59., shall be governed by current legislation and by the standing orders relevant to the Council or Committee as appropriate. b. Members of the Council with voting rights shall be the Chairman, Vice-Chairman, Immediate Past Chairman, Honorary Secretary, Honorary Treasurer and ordinary Council members elected under the provisions of these Rules. c. In the case of an equality of votes within the Council the Chairman shall have a second or casting vote. d. The General Secretary shall be a non-voting member of the Council. a. The Council may from time to time ask one or more persons to attend a Council meeting as an observer or in order to provide the Council with factual information or with technical or professional advice in relation to any business conducted at that meeting. b. The General Secretary shall seek the attendance at meetings of the Council of such members of the executive staff, as s/he shall deem necessary under Rule B/7. 35. H THE COUNCIL 38. 39.

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ELECTION AND REMOVAL OF COUNCIL MEMBERS

40. The election and removal of Council members shall be conducted in accordance with these rules and current legislation. 41. The Council shall from time to time determine both the allocation of members to electoral areas for the purpose of returning Council members for such electoral areas on the Council, and the number of Council members to represent any area.

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