EC Meeting Papers March 2018

50. A Council member shall be deemed to have vacated office if s/he:

a.

ceases to be a member under the provisions of Rule 12; or

b. absents him or herself from three consecutive meetings of the Council without special leave of absence (an apology for absence shall not be deemed to constitute special leave of absence); or

c. is convicted of any offence which results in a sentence of not less than three months imprisonment without the option of a fine.

K

PROCEEDINGS OF THE COUNCIL

51. The Council shall meet at least three times a year at such times and places as it deems fit and fourteen clear days’ notice of the date and place of such meetings shall be given in writing to all Council members. 52. The quorum for meetings of the Council shall be ten members including at least one officer with full voting rights. The quorum for all committees formed under Rule 59a shall be one-third of the de facto membership. a. No business shall be transacted at any meeting of the Council unless a quorum of members is present at the time the meeting proceeds to business. b. If no quorum is present within half an hour of the time appointed for the start of the meeting, the meeting shall be adjourned to the same day of the next week at the same time and place, when no quorum shall be necessary. c. If at the next scheduled meeting of the Council no quorum is reached the only power remaining to the Council shall be the convening of a Special General Meeting. Special meetings of the Council may be called either by: i. the Chairman of the Union; or ii. written request of one-quarter of the Council membership, specifying the business to be transacted thereat. b. A special meeting shall be held not earlier than seven and not later than fourteen clear days after it has been called for. c. Should such a meeting, having been requested, not be called the Chairman of the Union or the Council members who have requested it shall accept responsibility for calling the meeting, at the Union’s expense. d. No business shall be conducted at the meeting other than that which has been specified. 53. 54. a. a. No meeting of the Council may be cancelled other than in an emergency. A decision to cancel must be taken by a minimum of three of the National Officers. b. The Union shall reimburse members of the Council for any reasonable expenses legitimately incurred as a result of such cancellation. 56. The business of the Union shall be conducted by the Council which may exercise all such powers as may be exercised by the Union, and which are not by current legislation or these Rules defined as a function of a general meeting. L POWERS OF THE COUNCIL AND COMMITTEES 55.

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