May'19 Board Book

Education & Community Relations – 2019 Guidelines

• Total ECR funding for 2019 is $36,000 •

Each board seat will be allotted $1,500 for product donations within his/her district; each board member will be responsible to keep track of approved funding; districts with multiple board seats may collaborate with other district board members to combine funds to support any projects. • Funds can be used for product donation ONLY for events in California • NOTE: Product donated to events CANNOT be resold for profit • Product donation requests sent to CMAB will be forwarded to the CMAB Board Member(s) in the district where the event takes place o Board members will be responsible for following up with the person sending the request for product donation o CMAB will not provide CMAB Board Member email or phone number to individual requesting product donation; the board member will need to follow up if interested in providing product donation for requested event • When a CMAB Board Member approves product donation request for an event, he/she must ensure the following: o product being purchased must carry the Real California Milk seal o the event displays a sign/banner recognizing the product donation ▪ artwork will be provided to each board member to share with approved events • When submitting invoices/receipts for reimbursement of donated product, the CMAB Board Members must provide a list of approved projects along with invoice/receipt. CMAB will provide a form to each board member. o CMAB Board Members should submit reimbursement for product donations by June 1, September 1, December 1. Reimbursement will be processed within 15 business days. o Reimbursement requests and completed project form must be returned to CMAB via email to kcosta@cmab.net or eFax, 209.762.6980. o CMAB will only reimburse board members not vendors, so please be sure to have invoices sent to you for payment.

As of March 30, 2019, the following ECR projects have been reimbursed:

District 5 – San Joaquin Farm Bureau Federation Ag Education cheese donation - $157.59 District 6 – Stone Ridge Christian fall athletics (2018 donation that was submitted after deadline to be posted in 2018 budget) - $621.16 District 7 – Western Classic dairy show milk donation - $582.90 District 9 – California Holstein Association meeting dairy products donation - $452.94

Total amount paid to date is $1,814.59