MCCB POLICIES

Section 5: Staff Positions

MISSISSIPPI COMMUNITY COLLEGE BOARD POLICIES AND PROCEDURES MANUAL

Title: Technical Specialist- Finance

Initial Date of Adoption: June 18, 1992

Reference:

Revision Date: September 1, 1999; January 1, 2007; September 17, 2010; June 19, 2015

Code Number: 5.26

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TECHNICAL SPECIALIST- FINANCE

Characteristics of Work:

The incumbent functions as the principal clerical support to one or more individuals within the organization. The work is generally routine and standardized, but involves a choice of action within limits defined by sound clerical practices and standard operating procedures. When required, comprehensive detailed instructions are received from the immediate supervisor. Contacts are necessary both within and outside the organization for the purpose of information exchange.

Examples of Work :

The following examples are intended only as illustrations of the various tasks performed by the incumbent in this position. These examples are not meant to be exhaustive; they are representative of the general functions of this position.

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Processes accounts payable (includes monthly disbursements to colleges);

Prepares accounts receivable invoices; Files, types, and routes correspondence;

4. Answers, receives, and delivers telephone messages, receives visitors and directs them to appropriate personnel; 5. Assists in budget preparation; 6. Performs word processing, spreadsheet creation, and data entry; 7. Converts spreadsheets to web format and sends to webmaster for addition to web page; 8. Maintains and records usage of copiers (4) to distinguish program usage and breakout of charges; 9. Processes finance agenda for board meetings (email and books) and prepares legislative budget hearing booklets for distribution during legislative sessions; 10. Verifies and processes travel reimbursements for staff employees as well as outside vendors; 11. Serves as travel coordinator for agency and books airfare for staff; 12. Reconciles GED, MCCB flower and gift fund, and Cafeteria bank accounts; 13. Other duties as assigned.

Minimum Requirements :

Graduation from an accredited high school or a GED certificate with a minimum of two years related work experience in accounting or associate degree in related field. Computer word processing and spreadsheet proficiency. Strong organization skills and the ability to handle details.

Special Requirements Preferred:

Strong computer skills with comprehensive knowledge of Microsoft Word, PowerPoint, and Excel. Knowledge of Mississippi’s Accountability System for Government Information and Collaboration (M.A.G.I.C.).