MCCB POLICIES

Section 1: Board Operations

MISSISSIPPI COMMUNITY COLLEGE BOARD POLICIES AND PROCEDURES MANUAL

Title: Board Minutes

Initial Date of Adoption: August 6, 1986 Revision Date: November 19, 1999

Reference: MS Code of 1972-Sec. 25-41-11

Code Number: 1.7

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BOARD MINUTES

Minutes shall be kept of all Board meetings, whether in open or executive session, showing the members present and absent; the date, time and place of the meeting; an accurate recording of any final actions taken at such meeting; a record, by individual member, of any votes taken; and any other information that the public body requests be included or reflected in the minutes. The minutes shall be recorded within a reasonable time not to exceed thirty (30) days after recess or adjournment and shall be open to public inspection during regular business hours.

The minutes of the Board shall be the responsibility of the Executive Director. In instances when the Board may find it necessary to excuse the Executive Director, the Board chairperson shall be responsible for ensuring the minutes are kept prepared.

All proposed minutes shall become the official minutes upon approval by the Board.

The Executive Director may secure such assistance as is necessary for the preparation of the minutes or may designate staff to prepare the minutes.

Any member may request and have recorded in the minutes an explanation of his/her vote provided such explanation is presented in writing and does not exceed 100 words.