MCCB POLICIES

Section 5: Staff Positions

MISSISSIPPI COMMUNITY COLLEGE BOARD POLICIES AND PROCEDURES MANUAL

Title: Executive Assistant

Initial Date of Adoption: June 18, 1992

Reference:

Revision Date: November 2004; February 20, 2015; June 19, 2015

Code Number: 5.8

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EXECUTIVE ASSISTANT

Characteristics of Work:

This is professional senior level work in which the incumbent functions as the principal clerical support to the Executive Director. The incumbent also must exercise independent judgment in accomplishing assigned duties and tasks within limits of standard operating procedures.

Examples of Work:

The following examples are intended only as illustrations of the various tasks performed by the incumbent in this position. These examples are not meant to be exhaustive; they are representative of the general functions of this position.

1. Organizes and maintains a filing system for classifying, retrieving, and disposing of materials that include correspondence, records, reports, and other documents; 2. Composes correspondence and routes other pertinent correspondence and materials to appropriate destinations; 3. Ensures routing of materials in a timely manner; 4. Places local and long distance telephone calls upon request to various officials, the news media and other parties, refers incoming telephone calls and visitors to the appropriate person(s) or functional areas; 5. Locates and assembles information for various reports, briefings, meetings, and conferences; 6. Provides immediate assistance to the Executive Director; 7. Performs photocopying, dictation, transcription, and typing of correspondence and reports; 8. Makes travel arrangements for the Executive Director; 9. Makes travel arrangements for the Board Members and serves as Board Liaison; 10. Attends MCCB meetings as directed; takes and transcribes, and maintains minutes; 11. Assists other clerical staff with information; 12. Tracks MCCB contracts by amount, name, program, and other identifying characteristics; 13. Assists administrative staff as approved by the Executive Director; 14. Maintains the Executive Director's calendar; and 15. Performs other duties as assigned.

Minimum Requirements:

Graduation from an accredited high school and demonstrated clerical and secretarial competence or three years demonstrated experience via resume or other documented history and appropriate skills.

Special Experience:

Typing proficiency, computer skills particularly in Microsoft Word and Excel software, and good communication skills.