The Gazette 1993

GAZETTE

APRIL. 1993

scan in all its archive of paper documents since it is estimated it would require 23 man years and involve storage capacity of about 572 Gb. In the event, the following documents have been scanned and are now held in image format. • All documents relating to new companies registered since May, 1990. There are currently over 400,000 documents (over 2 million pages) on the system which represents an archive of 140 Gb. There are 41,000 companies with no paper files at all (i.e. about 30% of all companies on the live register). By accessing the PROMIS database it is possible to identify a company by its number, its name or by other data fields. Once identified it is possible to display all the data fields relating to that company. Certain documents can then be accessed in imaged format by pressing a function key to retrieve the image • All documents received in the CRO since April, 1991.

from the juke box of optical disks.

Images will be requested directly to the remote users PC for display, storage or printing. By August, 1992 the imaging system had been operational for 27 months. The rate of filing has reached 20,000 documents per month. The rising trend of document submission indicates that the rate is likely to reach 30,000 documents per month by 1997. Images are requested at the rate of 18,000 per month at present and this rate is rising steeply as a greater proportion of the CROs active documentation becomes available in image form. Already approximately 75% of document requests result in image retrieval with a shrinking balance requiring the physical retrieval of the older paper files. It is clear that the CRO is well on its way to the implementation of 21st Century technology in providing a more accessible and speedier service to its demanding public. Further details on the CRO system may be obtained from Paul Farrell, Manager, Companies Registration Office, Dublin Castle, Dublin 2. •

Public Access

The CRO provides a range of access facilities for members of the public including: • Telex/fax which allows access to the PROMIS database only and retrieval of a printout of company details including a list of documents held. • Terminal fax where a remote terminal can be logged into the system via a modem and any document retrieved via fax. The fax gateway operates through the WANG office software and can transmit retrieved images to any remote Group 3 fax machine. • Tape transfer of all images where all images loaded onto the system are copied to a tape. • Remote image access. The office recently launched a Windows based PC application with Voyager Image Retrieval software.

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• Parties up to 200 catered for. • "Afters" catered for.

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• Available to solicitors and their sons, daughters, brothers, sisters, nephews and nieces. • Attractive location for photographs.

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Contact: Peter Redmond (Phone 710711, Ext. 266) for a competitive quote.

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