Outlook 2016 Introduction

Lesson 3 – Organizing Messages

Outlook 2016

E XERCISE

O RGANIZING M ESSAGES

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Task

1. Practice organizing messages.

2. Note: To complete this exercise you will need to pair up with a fellow student to exchange messages.

3. Display the Mail pane and open the Sent Items folder. 4. Arrange the messages in the Sent Items folder by Conversation . Expand and contract one of the conversation headings. 5. Switch the order of the messages to display the oldest on top ( ). Then, arrange the messages by Importance with the highest on top. 6. Turn the Reading Pane off to display the messages in the Sent Items folder in a single-line format. Use the column headings to arrange the messages by the icon). 7. Display the Reading Pane on the right and arrange the messages by date with the newest on top ( ). 8. Switch to the Inbox folder and select any five messages. ( Hint: Hold the [Ctrl] key while you click the message headers. ) Mark the messages as unread. Then change the view to display unread messages in the folder. Mark all message as read. 9. Show the views in the Folder Pane. Change the view to display messages with Preview. Switch to the Messages view and remove the views from the Folder Pane. 10. Flag two messages in the Inbox folder as to-do items. 11. Flag another message with a reminder for tomorrow at 3:00 PM. Select a Flag to comment of Review . 12. Create a new Search Folder for mail from specific people. Choose your partner as the mail sender. 13. Exchange messages with your partner with the subject Did you receive the hockey artwork? . You should receive a message that appears in your Inbox folder, as well as your Unread Mail folder and < Name > Search Folder. 14. Create a custom Search Folder called Hockey catalog . For the criteria, search for the text hockey in all frequently used text fields. 15. Open the Hockey catalog Search Folder, if necessary. It should contain messages you have received and sent. Delete both the < Name > and Hockey catalog Search Folders. 16. Create a new folder named Pending to hold Mail and Post Items . Place the folder under the Drafts folder. Sent column. Then arrange the messages by the Attachment column (

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