Outlook 2016 Introduction

Lesson 4 – Working with Components and Office

Outlook 2016

A TTACHING A F ILE TO A M ESSAGE

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Discussion

You can use Outlook to send or distribute files. When you insert a file into a message and then send that message, the file is delivered to the recipient along with the message. The recipient can then use the file as desired. You can insert any type of file into a message. Inserting a file is also known as attaching a file, and inserted files are known as file attachments.

When you attach a file to message, an Attached box is added to the message header. This box displays a file icon, the file name, and the size of the file.

Attachments in Outlook are handled in two ways; as a regular attachment, or as a shared attachment. In a regular attachment, every recipient receives their own copy of the file. This is the customary method of sending attachments. However, you can also send an attachment that is shared by all recipients. New to Outlook 2016 is a drop-down list of Recent files/locations when you use the Attach File button on the Ribbon.

Recent Item list for Attachments

When you send a file to another team member for review, you can use the Attachment Options menu to indicate how the attachment is to be handled. The Regular attachments option is selected by default. If you want recipients to work together on the same file, you should select the Browse Web location option.

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