Outlook 2016 Introduction

Outlook 2016

Lesson 4 – Working with Components and Office

NOTE You can Edit or Delete Quick Part Entries, by right-clicking on the entry on the Quick Parts button, and choosing Organize and Delete from the shortcut menu.

Organize and Delete

W ORKING WITH A UTO A RCHIVE

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Discussion

Over time, Outlook items will begin to accumulate. Messages will accumulate in your mail folders as well as in your Tasks and Calendar folders. To keep your mailbox from becoming too large and cluttered, you can either delete items or archive them. Archiving removes the items from their original folders and places them in corresponding folders in a file called archive.pst . Archiving is a good alternative for storing old items that you want to keep.

Outlook automatically archives out of date items in a process called AutoArchive. Outlook runs AutoArchive every 14 days. AutoArchive is set to delete expired messages in e-mail folders, and archive items that are older than 6 months.

AutoArchive is activated by default for the Calendar , Deleted Items , Journal , Sent Items , and Tasks folders only. AutoArchive is not activated by default for the Inbox , Notes , and Drafts folders. However, you can enable AutoArchive for any folder except the Contacts folder.

When Outlook runs AutoArchive, a Microsoft Office Outlook message box opens with the prompt, Would like to AutoArchive your old items now? . You can select Yes to run the AutoArchive, No to cancel the process, or select the AutoArchive

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