Outlook 2016 Introduction

Outlook 2016

Lesson 5 – Using Outlook Messaging Features

Practice the Concept: Hide the Bcc field and then close the Message window.

P RINTING FROM THE M ESSAGE L IST  D ISCUSSION

Outlook provides a number of different ways to print messages from the message list, depending on your needs. If you want to control the appearance of the printed output, you must open the Print dialog box. If you want to print the current message quickly, you should use

the shortcut menu

or the Print button on the Quick Access toolbar

.

When you select the Print command from the File tab, the Backstage View appears. Click Print to access all the printing services. Use this page to select a printer, a print style, and other print options.

Outlook provides two predefined print styles in the Print dialog box: Memo Style and Table Style . Memo Style , which is the default style for printing mail items from the message list, prints all the pages of the selected message in a memo format. If a message contains an attached file that you also want to print, you can select the option to print attached files. To print several messages at the same time, select the message headers before opening the Print dialog box or clicking the Print button.

By default, the Table Style prints all the message headers in the message list in a table format. If you only want to include some of your messages in the table, select the message headers before you open the Print dialog box and select the Only selected rows option after selecting the Table Style .

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