Outlook 2016 Introduction

Outlook 2016

Lesson – Managing Contacts

Steps

Practice Data

1. Click the Contacts button on the Folder Pane. The Contacts pane opens.

Click

Practice the Concept: Select the People view, Phone view and List view from the Current View group. Display the Contacts list in the Business Cards view.

A DDING A C ONTACT  D ISCUSSION

You can use the Contacts window to add and record information about the people with whom you communicate. The Contact window contains five tabs on its Ribbon: Contact , Insert , Format Text , and Review .

You can use the Contact window – General (default) view to enter a contact’s name, job title, company, address, phone numbers, and e-mail, web address and instant messaging (IM) addresses. The Display as box allows you to enter the contact’s name as you want it to appear in the To box in any e-mails you create using the contact. The File as box is automatically completed based on the contact’s name information that is entered in the Full Name box, but you can choose how a contact’s name will appear. To create a unique entry in the File as box, you can type over the information that currently appears in the box. You can add multiple addresses, e-mail addresses, and phone numbers for a single contact. In addition, you can insert a picture of the contact, enter comments into a notes box, and assign

a category to your contact. The Map It

button stores a map link to the

contact’s address.

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