Outlook 2016 Introduction

Lesson 2 – Sending and Receiving Messages

Outlook 2016

U SING O UTLOOK ' S E- MAIL F EATURES  D ISCUSSION

Outlook can be used as a “universal inbox” for all your e-mail needs. It can work as a Microsoft Exchange client, allowing you to manage your Exchange messages and communicate with other Exchange users through an Exchange server. You can also use Outlook to manage your Internet mail. The Inbox folder can therefore be used as a central location for all your e-mail messages, regardless of their source. Outlook includes several features to simplify e-mail message addressing. Automatic name checking allows you to verify an e-mail address. When you enter a portion of a name for any e- mail recipient entered in your Address Book, Outlook automatically inserts the complete e-mail address. In addition, if you addressed a message to a recipient previously, the AutoComplete feature attempts to complete the address for you, even if the address is not in the Address Book. When you include a web page URL in an outgoing message, Outlook automatically recognizes the URL as an address and creates a hyperlink to that web page. You view your mail using the Reading Pane. The Reading Pane displays the full body of each message in the right pane without having to open another window. U SING THE M AIL P ANE  D ISCUSSION You read and work with your messages in the Mail pane. Mail folders can be viewed using the Folder Pane. The Inbox folder is accessible from either the Mail or Folders List pane. All folders formatted to contain messages appear in the Mail Folders pane. The default mail folders include Inbox , Sent Items , Outbox , Drafts , and Deleted Items . Depending on your configuration, Outlook contains a Junk E-mail folder and a Search Folder . Search Folders display views of messages that meet certain criteria. The default Search Folders are the Categorized Mail , Large Mail and Unread Mail folders. The Inbox folder and most other mail folders appear in the vertical tri-pane view. In this view, the message list appears in the center pane and a large Reading Pane appears on the right. The large area devoted to the Reading Pane makes it easy to read your messages. Message text automatically wraps to fit the width of the Reading Pane, so there is no need to horizontally scroll. If the message is longer than the pane, you can use the vertical scroll bar to scroll the message text. For most messages, you will not have to open them in a separate message window. Other mail folders, such as the Drafts folder appear in a single-line column format.

Because the Reading Pane occupies half the application window, the message list displays message headers in a multi-line format. Message fields show who sent the message, the subject

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