Outlook 2016 Introduction

Outlook 2016

Lesson 2 – Sending and Receiving Messages

and the date or time. Indicator fields show icons for the type of item, read status, attachments and flagged messages. A date or time a message was sent also appears in the message header. Outlook displays the time for newer messages and the date for older messages.

By default, messages are shown in groups and arranged by date. The newest messages appear on top, but you can show the oldest messages on top if desired.

NOTE Although two lines is the default for a multi-line display of the message list, you can display up to 20 lines.



P ROCEDURES

1. Select the Mail button

on the Folder Pane.

2. Select the desired folder.



S TEP - BY -S TEP Use the Mail pane.

Steps

Practice Data

1. Select the Mail button on the Navigation Pane. The Mail pane appears.

Click the Mail button

, if necessary

2. Select the desired folder.

Click the Inbox folder button , if necessary

The contents of the folder appear.

In the Favorite Folders section, select the Unread Mail Search Folder and then the Large Mail Search Folder. Select the Inbox folder from either the Favorite Folders or All Mail Folders pane.

S ENDING A M ESSAGE  D ISCUSSION

If you are using a messaging system such as Microsoft Exchange or an Internet mail service, you can use Outlook to send messages to other users who also have e-mail functionality. You can send e-mail messages to other users on your local or wide area network, but you must have a connection to the Internet to send messages to other Internet users.

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