Outlook 2016 Introduction

Lesson 2 – Sending and Receiving Messages

Outlook 2016

In Outlook, you compose and send messages using the Message window. This window contains a Ribbon that includes the features and controls that can be used in composing, formatting, and sending an e-mail message. Outlook uses an editor based upon Word 2016 thereby offering many of Word’s features to create your messages.

Messages are sent to the addresses you enter in the To and Cc (carbon copy) field. You can type a recipient’s name or address in the To or Cc boxes or use the To and Cc buttons to access the names and e-mail addresses of contacts added to your Address Book.

As soon as you enter the first letter into an address box, the AutoComplete feature tries to supply the name of a recipient to whom you recently sent a message. If AutoComplete finds a matching name, you can press [Enter] to insert the name into the current address box. If there is more than one address that matches what you are typing, you can click the desired name to insert it or continue typing additional letters to narrow the choices. Those names you most frequently communicate with appear at the top of the list. The less frequent names descend to the bottom of the list and eventually may be removed from the AutoComplete list.

Notice that Outlook 2016 automatically includes a From:

button in any new message.

Sending a message

NOTE If you close a new message you have started without sending it, Outlook asks if you want to save the message.

Page 32

OFFICEPRO, Inc.