Outlook 2016 Introduction

Lesson 2 – Sending and Receiving Messages

Outlook 2016

U SING A D ESKTOP A LERT TO O PEN A M ESSAGE  D ISCUSSION A Desktop Alert is a semi-transparent message box that appears in front of the current window for a few moments when a new e-mail message, meeting request, or task request arrives. The Desktop Alert announces who the item is from and the subject. Pointing to the Desktop Alert makes it more solid and easier to read the item information. Clicking the Desktop Alert opens the item.

You can also flag or delete e-mail without actually opening your Inbox or the message using the icons in the Desktop Alert.

Desktop Alert – Windows 7

(In Action Center Pane)

(on Taskbar)

Desktop Alert – Windows 10

NOTE Desktop Alerts can be enabled and disabled in the Advanced E-mail Options dialog box. You can open the Advanced E-mail Options dialog box by selecting the File tab and then Options command. Click the Mail section and go to the Message Arrival area. You can also change the transparency, duration and position of the alert by selecting the Desktop Alert Settings button in the Message Arrival area in Option (Windows 7 only) .

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P ROCEDURES 1. Point to the transparent Desktop Alert when it appears to read the item information. 2. Click the Desktop Alert to open the message.

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